Kilcawley Center, 1 University Plaza, Youngstown, OH 44505

330-941-3591 ysusga@gmail.com

October 23, 2017 Minutes

To download an accessible PDF of the minutes, click here.

SGA: Financial Affairs Committee

Meeting Agenda

October 23rd, 2017 

Opening Remarks/Committee Updates:

Meeting with Organizations:

Event Appropriation Applications

The Black Student Union

Name of Event: Veteran’s Day Breakfast

Event Date: 11/9/2017 Application Date: 10/19/2017

Location: Ohio Room

Total Cost of Event: $1,000

Number of Members Attending: 75 people

Description of Event: The Veteran’s Day Breakfast is to honor the men and women who have lost their lives protecting The United States of America. We would like to serve them breakfast and provide small American flags with yellow ribbons to symbolize our appreciation to them.

How will this event benefit YSU and the student body: The Veteran’s Day Breakfast will symbolize that the the Black Student Union does not stand against the American flag or the United States military in light of the Colin Kaepernick protest. It will illustrate our support of peaceful protest and the love of our country that supports our melting pot of a nation.

Itemized Cost: Breakfast food-$550 – $300 donated from Student Experience – would like $300 from us
100 Flag Pins-$60
100 Yellow Ribbons-$50
Promotional Materials-$200
Flyers and Advertising-$100

Fundraising: Fall Bake Sale in the Maag Library, we raised $75

Community Service -We are currently working the campaign for Carla Baldwin who’s running for a seat as a city judge.
-We volunteered in the 20017 Non-violence parade and also plan on contributing to the 2017 homecoming parade.

Applying for future appropriations within this academic year: Yes

Contact Person: Jaylin Archie

Total Number of Members: 100

FA Member Suggestions:

Montana suggested $300 from chartwells and $410.

The suggestion appropriation is $410 from the general fund for their flags, ribbons, pins, materials, advertising and $300 from chartwells for food.

Student Nonprofit Leadership Organization

Name of Event: 90’s Night Out

Event Date: 12/8/17 Application Date: 10/11/2017

Location: Suzie’s Dogs & Drafts

Total Cost of Event: $680.00

Number of Members Attending: We are expecting between 100-150 people.

Description of Event: The 90’s Night Out event is a restaurant takeover that will take place at Suzie’s Dogs & Drafts downtown on December 8th, 2017 from 7pm until 11pm. The event is a fundraiser to raise money for the Pay it Forward Initiative that takes place in the Spring where SNLO gives away $2000 to $3000 to a local nonprofit. The event is open to the public.
Throughout the course of the event, we will be selling raffle tickets to our three themed raffle baskets and have a DJ who will be playing 90’s themed music. From 9pm to 11pm, we will have teams competing against each other in an epic Lip Sync Battle, featuring 90’s music. The three teams who win the event will be presented prizes.

In order to participate in the Lip Sync Battle, students must purchase a ticket. Tickets will be available for $5.00 per individual or $10.00 per team. We are requesting $500 from SGA to purchase 50 team tickets to encourage student participation.

How will this event benefit YSU and the student body: This event will bring YSU students to the Youngstown Community and strengthen our growing relationship with the local area. While also selling our Youngstown themed raffle baskets, it will promote local businesses in the area as well. The event may be one of the final opportunities of the fall semester for students to be together before winter break.

Itemized Cost:

Marketing Materials:
50 Quarter Cards + 50 Scrunchies + 100 Stickers + 30 Lanyards = Estimated $200.00
Food Vouchers (for title sponsorships): 8 x $10 = $80.00
Merchandise: 40 t-shirts x $10.00 per t-shirt = $400.00

Fundraising: Last year, we planned the 90’s Bar Crawl which brought in a little over $1100. We have also done restaurant takeovers at Texas Roadhouse and Chipotle. We have also sold raffle baskets every year to promote the Pay it Forward Initiative. In the spring, we will be selling Downtown Youngstown Discount Cards in partnership with Youngstown CityScape.

Community Service: Every month, members in SNLO plan a group community service project. In September, we participated in the United Way Day of Caring and volunteered at a food pantry in Girard. We also volunteered at Oh! Wow for Silly Science Sunday. We are planning to volunteer at Mill Creek Metroparks at Fellows Riverside Garden’s Pumpkin Walk at Twilight. In the past, we have additionally volunteered at Mission of Love, Habitat for Humanity, and Guinathon.

Applying for future appropriations within this academic year: Unsure

Contact Person: Tabitha Richmond

Total Number of Members: 27

FA Member Suggestions:

Carson $250 for tickets to their event.

The suggestion appropriation is $250 from the general fund to defray the cost of their tickets to their event, 50 tickets at $5 a piece.

Youngstown State Hip Hop Team

Name of Event: Showcase at Edinboro

Event Date: 11/18/17 Application Date: 10/12/2017

Location: Edinboro University

Total Cost of Event: $530 $400

Number of Members Attending: 17

Description of Event: This showcase will be the first opportunity for the hip hop team to showcase their talent and represent YSU. We will get the chance to meet and network with other teams in the area. This event is a great way to get experiences as we begin working towards attending competitions.

How will this event benefit YSU and the student body: The experience can give us the chance to learn from others and bring those skills and techniques to better the team and teach other students hip hop.

Itemized Cost: 1 van $101 x 2 days= $202
1 van $102 x 2 days= $202
gas est. $2.35/gal x 20 gal (for both vans)=$95
* vans must be kept for 2 days due to enterprise hours.

2 mini vans – $268 total

$60 per van and $20 extra for the car gas

Fundraising: raffle to win candy and gift cards, chocolate bar sales

Community Service: Making tie blankets for children in the orphanage. Teaching dance to kids at the boys and girls club.

Applying for future appropriations within this academic year: Yes

Contact Person: Christchianna Goldner

Total Number of Members: 17

FA Member Suggestions:

Mark suggested $330 for the van rentals.

The suggestion appropriation is $330 from the general fund to defray the cost of van rentals and gas.

Student Recreational Advisory Committee

Name of Event: Namaste in the YO

Event Date: 11/12/17 Application Date: 10/13/2017

Location: WATTS Center

Total Cost of Event: $1,500

Number of Members Attending: 300

Description of Event: Namaste in the YO is an event created to bring together the Youngstown community in order to promote positivity and holistic wellbeing. Our goal for this uplifting event is to provide a sense of stress relief and mindfulness development for all those attending. We will also be collecting nonperishable food items to help out the YSU Student Food Pantry in terms of monetary and non-perishable donations. The event will be held at the WATTS center on the beautiful campus of Youngstown State University. Last year, we had over 150 members of the YSU/Youngstown community attend and this year are striving to elevate the participation considerably.

How will this event benefit YSU and the student body: “Namaste” means the light in me honors the light in you. In naming this event, we envisioned it to bring together YSU students and surrounding community members in an uplifting environment fostering togetherness and positivity. The free community yoga class, open to all ages and fitness levels – will provide holistic and mental wellness, as well as physical wellness to all who attend.

Itemized Cost: Parking ($5/car) x projected 100 community members = $500 charge-back
Security fee $50
30 shirts for committee members at $12 shirt = $360
Other event materials (decorations, signage, giveaways) $600

Fundraising: Selling t-shirts for defray event costs, business vendor tables at the event cost $20/table ($10 going to the food pantry, $10 for event costs), and community donations

Community Service: SRAC is active in community outreach,
volunteering for HOBY
Endure for the Cure annual obstacle course race raising money for local causes
SRAC recently had presence in the Nonviolence parade
YSU Student Food Pantry collections

Applying for future appropriations within this academic year: Yes

Contact Person: Jasc Romeo

Total Number of Members: 20

FA Member Suggestions:

Montana abstaining.

Justin is suggesting $500 for parking and security.

The suggestion appropriation is $500 from the general fund to defray the costs of parking and security with one abstention.

Sigma Alpha Epsilon

Name of Event: Province Pi Leadership School

Event Date: 11/17/17 – 11/18/17 Application Date: 10/15/2017

Location: University of Akron

Total Cost of Event: $600.00 (We have covered the registration of our brothers and are only seeking funds for hotel rooms for the night of 11/17/2017)

Number of Members Attending: 20

Description of Event: The Leadership School for the Pi Province of the Kerr Region of Sigma Alpha Epsilon comprised of chapters from local schools such as University of Akron, Kent State, Toledo, etc.)

How will this event benefit YSU and the student body: This event will help our brothers become better leaders which will help as they spread their leadership throughout campus through involvement in other student organizations/events.

Itemized Cost: 5 Hotel Rooms x $120.00 per room = $600.00

Fundraising: We recently had our Pig Roast as well as fundraising at Cedar Point and we are currently planning a restaurant takeover.

Community Service: * 4 Brothers volunteered for an event help by one of our alumni (Wings & Wheels)
* 10 Brothers volunteered for a parking event held by the Boy Scouts of America
* 6 Brothers volunteered to help with a memorial 5K/dog walk
* 3 brothers volunteered to help with move in day on campus
* 8 brothers volunteered helping with a horse show at Buckeye Horse Park in Canfield.
We are currently planning to help with giving out candy on Halloween at the Parks at Boardman.

Applying for future appropriations within this academic year: Yes

Contact Person: Malik Matlock

Total Number of Members: 32

FA Member Suggestions:

Montana suggested $400.00 for the hotel fees.

The suggestion appropriation is $400 for the general fund to defray the cost of their hotel fees.

Armed Forces Student Association

Name of Event: Student Veterans of America National Convention 2018 (NATCON 2018)

Event Date: 1/3/18 – 1/7/18 Application Date: 10/18/2017

Location: San Antonio, TX

Total Cost of Event: $1,700.00

Number of Members Attending: We are planning on sending two of our registered members to the conference.

Description of Event: The Student Veterans of America National Leadership holds a convention once a year for the various chapters across the Nation to meet. This conference provides chapters with a way to learn from the National Leadership and other successful chapters on how to grow as an organization and various methods for engaging with the Universities and communities around them.

How will this event benefit YSU and the student body: By us attending this event we can support change across our chapter. We have newly elected officers who are trying to grow our program and become more involved with the community. But, we need members to do this. This event will provide our chapter with new methods to increase enrollment from our current 11 active members out of 396 student veterans on campus. It will also provide us with information to help bridge the gap between regular students and student veterans. It will also provide us with new ways to engage the community and other organizations on campus.

Itemized Cost: 2 x Round Trip Plane Tickets $900.00
Hotel for 4 nights $600
Taxi, Food, Incidentals $200

Fundraising: We have a t-shirt sale planned for November, we are also voting on other ideas at our next meeting which is on October 24th.

Community Service: We participate with Recipes of Youngstown. They do a local cook book and we provide set-up, help during and tear down support.
We also work with the St. Johns Episcopal Church to make meals for Veterans once a month.

Applying for future appropriations within this academic year: No Yes

Contact Person: Tom Ericksen

Total Number of Members: 11

FA Member Suggestions:

Montana suggested $1,700 for their event.

Justin suggested $1,500.

The suggestion appropriation is $1,500 for the costs of their hotel and plane tickets.

Association for Computing Machinery-Women’s Chapter

Name of Event: LAN-Party+

Event Date: 11/11/17 Application Date: 10/18/17

Location: Kilcawley Center: Chestnut Room

Total Cost of Event: 248.88 + tax

Number of Members Attending: 50 students

Description of Event: The LAN-Party+ event is an opportunity for students to relax and hang out with fellow students who are interested in and play video games. Each student can bring their own laptop, gaming consoles, or event board games to play with others.

How will this event benefit YSU and the student body: This event will help bring students together. It gives them an opportunity to take a break from their schoolwork and come together with fellow gamers to share a fun evening. It is also a good opportunity for freshmen (as well as other students) to meet others with similar interests, and possibly even make some new friends.

Itemized Cost: Chartwells Catering: 8 pizza’s at $12.00 each = &96.00, 3 pounds of Lay’s Potato chips at $6.99 per pound = $20.97, 2 pounds of Pretzels at $4.99 each = $9.98, 3 dozen assorted cookies at $7.25 per dozen = $21.75, 2 dozen brownies at $7.25 per dozen = $14.50, 30 bottles of water at $1.99 per bottle = $59.70, 2 12-packs of canned soda at $12.99 each = $25.98, Total = $248.88

Fundraising: ACM-W participated in a coding program at local high schools over the summer. We are not currently planning any other fundraising events at this time.

Community Service: -ACM-W co-sponsored a NEO-ACM panel in September
-ACM-W participated in OHWOW! Science Center’s Silly Science Sunday
-ACM-W participated in coding programs at various high schools over the summer

Applying for future appropriations within this academic year: Unsure

Contact Person: Kaitlyn Glodde

Total Number of Members: 19

FA Member Suggestions:

Mark suggested $250 from chartwells.

The suggestion appropriation is $250 from chartwells to defray the cost of food.

Youngstown State Men’s Club Lacrosse

Name of Event: Fall Scrimmage

Event Date: 11/12/17 Application Date: 10/11/2017

Location: Allegheny College

Total Cost of Event: $300 $360

Number of Members Attending: 19

Description of Event: This is the first and only opportunity our lacrosse team has in getting some actual game playing time in before our season starts come springtime. This is a friendly competition between us and Allegheny University’s club lacrosse program. The cost asked for will help cover the costs of the travel vans, as well as gas. This is complying with the newer rules of club sports regarding mass travel. We will be providing the funding up front and hope to be refunded. Thank you.

How will this event benefit YSU and the student body: This event could be a positive reinforcement towards excitement for our spring season. With a hoped 10+ games with 5 of those being at home, we hope a win in this scrimmage will encourage the student body to come out to our games for a fun, fast-paced, and exciting spectacle that is our lacrosse games. In short, we hope this will lead to an increased awareness in our team and the sport of lacrosse was a whole.

Itemized Cost: The total cost of each rental van (15 person rental transit van) from Enterprise out near the Youngstown regional airport is an estimated $140 a van. Including gas and extra rental fees, as this event is 80 miles away. The cost is being covered by our own account we have through YSU, but being this is a club sports event, we hope to get refunded by SGA. If refunded, we would then take the steps with Tessa in order to complete travel forms.

3 rental vans = $180 (60 a piece) x2 for days

Fundraising: We recently fundraised through both Barry Dingles in Austintown as well as Buffalo Wild Wings in Boardman. In the future, we are planning more restaurant takeovers and possibly another raffle.

Community Service: As of now, we have not yet participated in community service. We are currently looking into getting more involved in any and all volunteer opportunities.

Applying for future appropriations within this academic year: Yes

Contact Person: Richard Koewacich

Total Number of Members: 20

FA Member Suggestions:

Montana abstained.

Mark suggested $360.

The suggestion appropriation is $360 from the general fund for van rental fees with one a bstention.

Racquetball Club

Name of Event: MERC Tournament #2

Event Date: 11/11/17 Application Date: 10/12/2017

Location: University of Purdue

Total Cost of Event: $960

Number of Members Attending: 10

Description of Event: This is a racquetball tournament at Purdue against many different colleges

How will this event benefit YSU and the student body: We continuously show respect and sportsmanship to all universities we compete with, giving a positive image to the YSU community. Funding will help YSU students get outside of the university and make connections with others.

Itemized Cost: Hotel: $100 x 2 nights x 3 rooms = $600
Van: $60 x 3 days x 2 vans = $360

Fundraising: I am in the AMA and plan to join fundraising efforts together.

Community Service: I am the community outreach VP for AMA, and plan on joining in that effort as well.

Applying for future appropriations within this academic year: Yes

Contact Person: Rhen Weaver

Total Number of Members: 17

FA Member Suggestions:

Montana abstained.

Mark suggested $360 for vans.

The suggestion appropriation is $360 from the general vans for vans with one abstention.

Men’s Club Volleyball

Name of Event: Volleyball Tournament

Event Date: 11/14/17 Application Date: 10/13/2017

Location: Stambaugh Stadium

Total Cost of Event: $540

Number of Members Attending: 96

Description of Event: We will be holding a tournament in Stambaugh Stadium hosting other colleges and universities to compete against each other.

How will this event benefit YSU and the student body: This will benefit the student body and YSU because we are exposing our university to other colleges and the open public by hosting this. We are showing that our university is organized and capable of holding events like this effectively and smoothly.

Itemized Cost: $300 for security
$240 for physical trainer

Fundraising: Draw 4’s Co-ed Tournament

Community Service: Volunteered at high schools and middle camps/practices before school seasons have started. These camps and practices take a lot of time out of our day.

Applying for future appropriations within this academic year: Yes

Contact Person: Josh Howard

Total Number of Members: 11

FA Member Suggestions:

Montana abstained.

Mark suggested $240 for the trainer.

The suggestion appropriation is $240 from the general fund to defray the cost of trainer with one abstention.

YSU Equestrian Team

Name of Event: Findlay Horse Show

Event Date: 11/3/17 Application Date: 10/17/2017

Location: Findlay, Ohio

Total Cost of Event: $1,673.56

Number of Members Attending: 11

Description of Event: Team member will compete on unfamiliar horses in horsemanship and reining against many other colleges and universities in the region including the University of Findlay, Tiffin University, Lake Erie College, the University of Akron, and many more. The team member will have the opportunity to compete for individual and team awards both at the competition and for the overall season.

How will this event benefit YSU and the student body: It benefits YSU by bringing awareness to the surrounding area of our diverse club sport programs. It benefits the student body by providing students with the opportunity to compete in collegiate level competitions against other competitive colleges and universities in this region of the country while providing an educational and rewarding experience to work toward a common goal as individuals and as a team.

Itemized Cost: Hotel rooms: 4 rooms x $98.39 per room = $393.56
Entry Fees: Reining: 140 per show x 3 riders = $420
Horsemanship: 70 per show x 8 riders = $560
Coach Fees: $300 per day x 1 day = $300

Fundraising: We are having a restaurant takeover on the 26th of October. We are also planning on having raffle baskets and doing more restaurant takeovers.

Community Service: We are planning on doing community service during the spring semester.

Applying for future appropriations within this academic year: Yes

Contact Person: Jessica Flynn

Total Number of Members: 11

FA Member Suggestions:

Montana abstained.

Mark suggested $980 for horseman fees and entry fees.

The suggestion appropriation is $980 from the general fund to defray the cost of horsemanship fees and entry fees with one abstention.

Men’s Club Volleyball

Name of Event: Case Western Volleyball Tournament

Event Date: 11/12/17 Application Date: 10/18/2017

Location: Case Western University

Total Cost of Event: $300

Number of Members Attending: 11

Description of Event: The Men’s Club Volleyball team will be traveling to Case Western University to play in their home tournament.

How will this event benefit YSU and the student body: This benefits the body because we are representing the body of YSU through competition and brings publicity back to our university, especially if we win.

Itemized Cost: $150- enterprise van $125- entry fee $25- gas

Fundraising: We ran a fundraising tournament at the beginning of the month and also a tshirt fundraiser.

Community Service: We are involved in helping schools during practices and camps improve their skills in the sport of volleyball.

Applying for future appropriations within this academic year: Yes

Contact Person: Josh Howard

Total Number of Members: 11

FA Member Suggestions:

Montana abstained.

Mark suggested $125 for entry fee.

The suggestion appropriation is $125 from the general fund to defray to cost of entry fees.

Student Literary Arts Association

FA Member Suggestions:

Carson suggested $500 for photography and catering.

The suggestion appropriation is $500 from the general fund to defray the cost of photography and catering fees.

ATTENDANCE:

Mark

Alexis

Justin

Josh

Carson

Ross – Absent

Blake – Absent

Monday, Oct 23rd, 2017 4:00 PM

Academic Affairs

Order of Business

    1. Shuttle reserved for transportation to Board of Elections for voting
    2. Last Lecture
      1. Winner is Dr. Jerryson
      2. Reserve cookies and tea/ lemonade with Chartwells
    3. Reading Program
      1. Met with Dean of Students on Wednesday
      2. Bi-weekly schedule starting November 3rd
    4. TBA
      1. Scheduling meeting with Dan and Dr. Dick (Chair of Geological and Environmental)
      2. Please send Ernie class recommendations if you haven’t already

Student Government Association

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Monday, Oct. 23th, 2017 4:00 PM

Assessment & Enrichment

Order of Business

Call to Order:

  1. Roll Call: Korinne Sackela, Lindsay Heldreth, Isabel Stoeber, Alicia Herman, Kenna Rearick, Teddy Everett
    1. Absent: Emma Kovacs, Faraz Anwer, Dominic Lattanzio
  2. Old Business
  3. New business
    1. Little Free Library
      1. Abandoning this project
      2. Apply for a grant to put books in existing libraries?
      3. Resourceful books for the existing libraries (I.E. GED prep books)
    2. YSU/Student ID Deals and Discounts
      1. Updated lists to Kenna
    3. Informal questionnaire
      1. Please respond to the survey to identify times available for tabling
    4. Parking Survey
      1. Still being generated and will send with Emma to assessment office
      2. Almost finalized
    5. What do you want to get out of this committee? What are your goals for this university and SGA?
      1. Sexual assault awareness and prevention
        1. MHAT
      2. Student organization printing
      3. Clearer visibility for building hours, lab hours, dining hours, etc on our website
      4. Dining
      5. Water fountains
      6. Advertising campus services more clearly
  4. Ideas/Discussion?

Student Government Association

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Adjournment:

Monday, October 23, 2017 4:00 PM

Student Life

Order of Business

  1. Roll Call
    1. Present: Sara O’Kane, Olivia George, Megan Jones, Sam Kulifay, Jenna Roesch, Nina Frattaroli, Jaylin Archie
    2. Absent: none
  2. Unfinished Business
  3. Old Business
    1. Homecoming-October 28
      1. Infographic – hand out throughout the week!
      2. Logistics – soda & pop (Mo), speaker (Sam K), games from Rec (Mo)
    2. Student Org Spotlight
      1. Nov 27-Dec 1
      2. Dec 4-8
    3. Homecoming Event
      1. Coffee and Hot Chocolate
      2. Tuesday Oct 24 from 9am-12pm
    4. International Coffee Hour—December 1 from 3-5 pm @ YWCA
      1. Student from Finland
      2. We present on his behalf
      3. Activity? Food?
    5. Crash Day-Nov 3 and 17 from 8-10am
      1. Still need volunteers
  4. New Business
    1. SGA Christmas Party
      1. Dates – December 8, 2017
      2. Time – 6 – 8 PM
      3. Food — Chipotle
      4. Games – board games, gift exchange, letter Secret Santa, musical chairs, heads up seven up, Holiday themed ad libs, Holiday themed karaoke, dress someone as a tree, Ugly Sweater Contest, Twister, ornament decorating,
  5. Ideas/Discussion
  6. Adjournment

Student Government Association

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