Kilcawley Center, 1 University Plaza, Youngstown, OH 44505

330-941-3591 ysusga@gmail.com

November 6, 2017 Minutes

To download an accessible PDF of the minutes, click here.

Academic Affairs Minutes:

    1. 1. Students Defending Students a. OU Model: students represent students during hearings
    2. b. Suggested implementation for YSU
    3. c. Students who might be interested: political science, moot court, ethics bowl
    4. d. Goal is to have ten students for the job through a separate branch
    5. 2. Southside Reading Program a. Readers: Rayann, Ernie, Moataz
    6. b. This will continue into next semester, so check your availability
    7. 3. Last Lecture a. Looking for someone with recording equipment- if you or someone you know has access to recording equipment, contact Ernie
      1. 4. Grant Writing a. Looking to partner with LGBT group in community i. Full Spectrum Community Outreach
      2. 5. Essay Competition a. Ideas i. Will be open to all YSU students
      3. ii. Youngstown themed
      4. iii. Recommendations for judges (Academic Affairs, bring 2)

Student Life Minutes:

  1. Roll Call
    1. Present: Sara O’Kane, Olivia George, Megan Jones, Sam Kulifay, Jenna Roesch, Nina Frattaroli, Jaylin Archie
    2. Absent: none
  2. Unfinished Business
  3. Old Business
    1. Friendsgiving
      1. 3:30 – 8:30 PM
      2. November 16
      3. Volunteers
      4. Canned goods as entry fee
    2. Student Org Spotlight
      1. Nov 27-Dec 1
      2. Dec 4-8
    3. International Coffee Hour—December 1 from 3-5 pm @ YWCA
      1. Jani will be helping us!
      2. Gift ideas
      3. Hoping for Jani come to next committee meeting – November 20, 2017
    4. Crash Day-Nov 17 from 8-10am
      1. Thanks to all who helped out last Friday!
    5. SGA Holiday Party
      1. December 8
      2. 6 – 8 PM
      3. DeBartolo Stadium Club
  4. New Business
    1. Long Night Against Procrastination
      1. November 30 from 7 – 10 PM in Maag Library
      2. Cookies and Coffee
    2. Other ideas
      1. “Pick me up” board with positive notes for people studying
    3. Meet the Reps events
      1. Early spring semester 2018
      2. Best location? University Edge event space? Academic buildings? KC hub?
      3. Bingo themed around the reps with prizes + entering to win a “big” prize
  5. Ideas/Discussion
    1. Coffee & Donuts for YSUPD for police appreciation day
    2. January 9, 2018 (first Tuesday back from break)
  6. Adjournment

Assessment and Enrichment Minutes:

Call to Order:

  1. Roll Call:
    1. Absent:
  2. Old Business
    1. YSU/Student ID Deals and Discounts
      1. Sent to Joy Pokalba-Byers for App update; currently in the works so keep your eye out for new changes to the app
      2. Updates list is now on the SGA website
  3. New business
    1. Informal questionnaire
      1. Materials
        1. Student Org. Funding Packet: drafted and may not be printed by tabling dates
        2. SGA Infographic: Rachel Shipp is editing and drafting a new copy
        3. Textbook Affordability Infographic
        4. Event descriptions: will create an infographic using Rayann’s descriptions
      2. First tabling
        1. Thursday, November 16 at 8:00am
          1. Isabel, Emma, Korinne
        2. Monday, November 20 at 3:00pm
          1. Kenna, Dom, Korinne
    2. Parking Survey
      1. Finished survey; need to make on Google Form
        1. Send to assessment office for approval
      2. Add: green, left turn signal at Lincoln deck
    3. Smoking Survey: TABLED
      1. Review questions
        1. Send to assessment office for approval
      2. Send to student body by end of semester but not too close to parking survey
    4. Bystander/Sexual Assault Prevention: TABLED
      1. Being put in contact with the “One Love” director with hopes to collaborate in making this training more available
      2. NCAA requirements & discussion with Athletic Director, Ron Strollo
        1. Emma meeting with Allan Burns whom plans to spearhead the training campus wide
  4. Ideas/Discussion
    1. Questions for elected Mayor of Youngstown

SGA: Financial Affairs Committee

Meeting Agenda

November 6th, 2017

Opening Remarks/Committee Updates:

  • Attendance

Meeting with Organizations:

Event Appropriation Applications

The Association for Women in Mathematics YSU Chapter

Name of Event: Nebraska Conference for Undergraduate Women in Mathematics

Event Date: 1/26/18 – 1/28/18 Application Date: 10/23/17

Location: Lincoln, Nebraska

Total Cost of Event: $2,300

Number of Members Attending: 4

Description of Event: “The Nebraska Conference for Undergraduate Women in Mathematics, or NCUWM, is geared towards providing undergraduate mathematicians with knowledge, networking opportunities, and encouraging women to pursue graduate programs in mathematics. Participants will present their research and gain knowledge from meeting and talking to some of the brightest mathematicians of all education levels from across the country.

How will this event benefit YSU and the student body: The NCUWM will provide students with the opportunity to experience mathematics in an in-depth and unique way that is rare for students at the undergraduate level to experience at their home university. They will have the opportunity to network with some of the brightest mathematicians from across the country, which is an invaluable takeaway.

Itemized Cost: “Local transportation $25 x 4 people = $100

Meals $50 x 4 people = $200

Plane ticket $450 x 4 people = $1,800

Registration $50 x 4 people = $200 each member already purchased their registration

Totaling $2,300. However, we have applied for funding through the conference for $300 per participant, totaling $1,200. We are unsure if we will receive these funds.

Will you be charging admission? Not applicable.

Fundraising: We recently sold t-shirts for the Honors 5K, and the proceeds went to AWM. We are in the process of creating an official AWM t-shirt to sell to our current AWM members, and those proceeds will go to AWM as well. In addition, we are currently in contact with the MVR trying to set up a restaurant takeover date.

Community Service: We haven’t participated in any community service as a group, yet, this academic year.

Applying for future appropriations within this academic year: Yes (just snacks at the MAC)

Contact Person: Julie Phillis

Total Number of Members: 53

Suggestions: Alexis : $1,800 for plane tickets. Mark: $2,000 for plane tickets and registration.

Decision: The suggested appropriation is $2,000 from the general fund to defray the cost of plane tickets and registration.

Institute of Industrial and Systems Engineers

Name of Event: IISE Great Lakes 2018 Regional Conference

Event Date: 2/2/18 – 2/3/18 Application Date: 10/24/17

Location: Ohio State University

Total Cost of Event: $2,860 $3,100

Number of Members Attending: 20

Description of Event: IISE conferences offer programming, networking and on-target topics that will improve our knowledge and skills. Also the conference will allow students to connect with advanced company’s/people in the industry.

How will this event benefit YSU and the student body: This event will allow students to familiarize themselves with people working in the same field. There will also be internship, Co-op, and career opportunities. We are also hosting the next regional conference so this will help us get ideas and knowledge on the planning process.

Itemized Cost: Hotel rooms: 5 rooms x 2 nights x $145 = $1450

Vans: 2 vans x 2 nights x $140 =$560 $800

Fuel: 2 vans x $125 = $250

Conference Fee: 20 people x $30 = $600

Will you be charging admission? Yes, $30

Fundraising: We plan on organizing a pepperoni roll fundraiser and a benefit at the MVR.

Community Service: On November 11th about 15 students are volunteering at Habitat for Humanity. We hope to visit other organizations, one being the Family Mission.

Applying for future appropriations within this academic year: No

Contact Person: Courtney Budnik

Total Number of Members: 30

Suggestions: Mark: $2,000 for rooms and conference fees. Carson: $2,250 for vans, gas, and hotel.

Decision: The suggested appropriation is $2,500 from the general fund to defray the cost of vans, gas, and hotel rooms.

Black Student Union

Name of Event: Sweets and Greets

Event Date: 11/16/17 Application Date: 10/25/17

Location: The Lariccia Lounge

Total Cost of Event: $489

Number of Members Attending: 100-200 students

Description of Event: The Sweets and Greets activity event is a student organization fair. The Black Student Union is partnering with the Student Government Association to allow student organizations a chance to network with students in hopes of recruiting them to their organizations.

How will this event benefit YSU and the student body: This student organization fair will benefit the ysu student body by allowing them the opportunity to network with the variety of student organizations on the campus in hopes of finding their niche on campus.

Itemized Cost: 17 doz * $8.29= 141.00 Cookies

9 doz *9.99=90 Brownies

1.29/person * 200 = 258 Hot Chocolate

Will you be charging admission? No

Fundraising: The Black Student Union did a fall bake sale and raised close to close to $200 after all product was sold. We are now working on a Valentines Day fundraiser and a 3 on 3 basketball tournament.

Community Service: We are planning to volunteer at the rescue mission in Youngstown. We are also in talk of helping at the boys and girls club in Youngstown.

Applying for future appropriations within this academic year: Yes

Contact Person: Jaylin Archie

Total Number of Members: 187

Suggestions: Mark: $500 for all.

Decision: The suggested appropriation is $500 from the general fund to defray the cost of catering.

Youngstown Student Education Association

Name of Event: Upward Bound Christmas Party

Event Date: 12/2/17 Application Date: 10/26/17

Location: McKay Auditorium BCOE

Total Cost of Event: $1233.90

Number of Members Attending: 40 Students

Description of Event: The Upward Bound Christmas party is an annual event that is held for the students from Youngstown City Schools in grades 9-12 who attend the program. This event allows for these students to experience holiday traditions that they might not be able to experience otherwise, such as gingerbread house decorating and ornament making. Students will receive lunch, a candy bag, and a $10 gift card that is used to buy winter necessities, such as gloves, hats, and scarves. Ornament and card making, cookie decorating, a gingerbread house decorating contest, scavenger hunt, and a picture with Santa are the events that the students will be participating in.

How will this event benefit YSU and the student body: Youngstown State University has been growing its relationship with the Youngstown City Schools and its programs. Hosting this event continues to strengthen the bond between these two important influences in the Youngstown area. Upward Bound seeks to encourage students from low income families to attend secondary education opportunities, regardless of their current situation. YSU students who volunteer at this event are role models and powerful examples of the importance of secondary education; Upward Bound students are able to see firsthand the incredible students, campus, and programs offered here at Youngstown State. YSU students who volunteer are able to connect with these students. developing personal relationships that can last long beyond the event. This event teaches team building skills that are important to both attendee and volunteer. Upward Bound students may one day attend YSU because of the positive experiences they have on campus, thus bringing their perspectives, beliefs, and knowledge into the student body, benefiting all YSU students. .

Itemized Cost: “Candy for Santa Bags – $30

Pictures with Santa (Individual and Group) – $15

Pizza (60 people: students, chaperones, &volunteers) plain and pepperoni – $127.50

Chips (60) – $24

Drinks (60) – $71.40

Gingerbread houses (10) – $100

Tablecloths (10) – $20

Ornaments (100) – $48

Ornament Decoration Kits – $36

Sugar Cookies (84) – $42

Cookie Decorations (icing, sprinkles) – $20

Prize (5 for gingerbread houses) – $25 can’t fund

Prize (5 for scavenger hunt) – $25 can’t fund

Target or Walmart Gift Cards (for hats, scarves, etc. 40) – $400 can’t fund

Visa Gift Card (raffle) – $50 can’t fund

Santa Costume – $200 “

Will you be charging admission? N/A

Fundraising: We have two fundraisers planned for this upcoming semester. One is a Texas Roadhouse Appetizer Discount Card and Gift Cards. A Texas Roadhouse restuarant takeover is planned for late November. The other is a Yankee Candle fundraiser. The online Yankee Candle fundraiser runs through January of 2018, but the catalog orders have been turned in.

Community Service: Community Service: “Panerathon

– 10 members completed the walk which raises awareness for breast cancer

-Members have been attending this event for two years.

Read Across America

-Every spring, we host an event for local children that focuses on literacy.

-About 40 members and other volunteers assist in the setting up, implementation, and tear down of literacy centers.

TCTC Mentoring Program

-Our members (15) reach out to the students in the Teacher Prep Program at TCTC to form relationships, answers questions, and provide a positive role model.

Cruisin into Kindergarten

-Our members (15) assist with this annual event at Eastwood Mall which helps prepare students entering into Kindergarten.

-Members help teach science centers, read stories, and cover Kindergarten specific skills, such as tying shoes, writing their names, and bus safety.

Upward Bound Christmas Party

-20 members aid in decorating for and hosting a party for the Upward Bound students, which come from lower socioeconomic situations.

-Members play games, do crafts, and bond with the students.

STEM Event

-This event, which is tentatively scheduled for Spring 2018, will focus on STEM activities at the middle school age. The goal for this event is to encourage active participation of the MCE/AYA majors and to give middle school students an interactive event to attend.

Applying for future appropriations within this academic year: Yes

Contact Person: Robyn Minkewicz

Total Number of Members: 100

Suggestions: Blake $300 for catering

Decision: The suggested appropriation is $300 from the general fund to defray the cost of catering.

Intrafraternity Council & Panhellenic Council

Name of Event: Association of Fraternal Leadership and Values

Event Date: 2/8/18 – 2/11/18 Application Date: 10/31/17

Location: Indianapolis, Indiana

Total Cost of Event: $4,429

Number of Members Attending: 8 (4 Panhellenic women, and 4 IFC men)

Description of Event: AFLV will feature joint workshops and presentations as well as a curriculum that will address specific issues facing the many councils within our fraternal communities. This is an exciting opportunity that will allow for inclusive programming and collaboration between campus administrators, national organizations, and students to address issues like risk management, intake, intra-council relationships, and liability issues. Also during the conference, specific information about current events and issues that impact the fraternity/sorority community on campus is provided. This conference will allow the growth in the fraternity and sorority life on Youngstown State University’s campus by expanding leadership skills, supplying philanthropic ideals and many others.

How will this event benefit YSU and the student body: Through our campus’ Greek Life learning necessary skills at the conference, YSU and the student body will also be greatly impacted. Our Greek leaders will be encouraged to make a positive impact and difference during their time at the conference. This in turn will enable the Greek leaders of YSU to bring back the information and skills and utilize them here on campus. The information and skills Greek Life members will be exposed to during the three days includes, breaking the stereotype of fraternities and sororities, how to plan events and interact with the entire community and campus, and how to successful lead and encourage members of their organizations.

Itemized Cost: Student Registration = $300 per conference attendee (300*8 = 2,400)

Hotel Room Rate (JW Marriott in Indianapolis, Indiana) = $187 per night, per room (187 * 2 rooms * 3 nights = 1,122)

Transportation = $90 per person (90*8 = 720)

Will you be charging admission? We will be attending the event, not hosting it.

Fundraising: “Panhellenic Council – hosting a Chipotle takeover in December. The 2018 Programming chair, when elected, will plan more fundraisers as needed.

IFC – planning for a large scale candy bar fundraiser in the beginning of next semester which will buffer costs for AFLV, recruitment events, and “Walk a Mile in Her Shoes””

Community Service: “Panhellenic Council – our Community Service chair will be hosting a quarter auction called Change for Education in December. The proceeds will benefit our philanthropy, Circle of Sisterhood.

IFC – we had Walk a Mile in Her Shoes in April, our biggest annual philanthropy event, we intermittently volunteer for YNDC, and a we are planning alcohol awareness week events.

Applying for future appropriations within this academic year: No

Contact Person: Kristen Davis and Steve Daprile

Total Number of Members: 160 Panhellenic women including 8 Panhellenic Executive Members. 140-150 IFC men including 8 IFC Executive Members

Suggestions: Alexis : $3,500 for registration and hotel.

Decision: The suggested appropriation is $3,500 from the general fund to defray the cost of registration and hotel.

Bowling Club

Name of Event: Striking Knights Classic

Event Date: 11/18/17 – 11/19/17 Application Date: 10/24/17

Location: Kingpin Lanes, Louisville, Kentucky

Total Cost of Event: $840

Number of Members Attending: 7

Description of Event: We will be bowling in a 2-day bowling tournament against many other colleges

How will this event benefit YSU and the student body: This tournament will help display the quality of Youngstown State University students to the public. This will also benefit the club members going on the trip by helping them learn responsibility and teamwork. These attributes then can be spread across the campus.

Itemized Cost: Entry Fee – $150

Hotel – 3 rooms @ $70 each for 2 nights = $420

Rental Vehicle – 3 days @ $90 per day = $270

Fundraising: *In the spring semester, several members participated in Crusin’ for Christian bowling charity for DSAV (Down Syndrome Association of the Valley).

*In July, a couple members worked a golf outing for DSAV.

*A couple members participated at the Buddy Walk in Niles.

*Several members will also be participating in Guinathon this winter.

Community Service: The club ran a summer bowling league.

-Panda Express restaurant take-over on September 19th.

-Currently having a candy sale.

-Every Thursday the club runs brackets at a bowling league.

-BJ’s restaurant take-over on October 4th.

-Bowl-a-thon will be held at the end of November

Applying for future appropriations within this academic year: Yes

Contact Person: Jordan Ustaszewski

Total Number of Members: 10

Suggestions: Montana abstained. Mark: $400 for entry fees and rental.

Decision: The suggested appropriation is $400 from the general fund to defray the cost of entry fees and rental with one abstention.

Bowling Club

Name of Event: Mechanicsburgh Collegiate Classic

Event Date: 12/2/17 – 12/3/17 Application Date: 10/24/17

Location: ABC West Lanes, Mechanicsburgh, PA

Total Cost of Event: $840

Number of Members Attending: 7

Description of Event: We will be bowling in a 2-day tournament against many other college teams.

How will this event benefit YSU and the student body: This tournament will help display the quality of Youngstown State University students to the public. This will also benefit the club members going on the trip by helping them learn responsibility and teamwork. These attributes then can be spread across the campus.

Itemized Cost: Entry Fee – $150

Hotel – 3 rooms @ $70 per night for 2 nights = $420

Rental Vehicle – $90 per day for 3 days = $270

Fundraising: The club ran a summer bowling league.

-Panda Express restaurant take-over on September 19th.

-Currently having a candy sale.

-Every Thursday the club runs brackets at a bowling league.

-BJ’s restaurant take-over on October 4th.

-A bowl-a-thon is going to be held at the end of November.

Community Service: In the spring semester, several members participated in Crusin’ for Christian bowling charity for DSAV (Down Syndrome Association of the Valley).

*In July, a couple members worked a golf outing for DSAV.

*A couple members participated at the Buddy Walk in Niles.

*Several members will also be participating in Guinathon this winter.

Applying for future appropriations within this academic year: Yes

Contact Person: Jordan Ustaszewski

Total Number of Members: 10

Suggestions: Montana abstained. Mark: $400 for entry fees and rental

Decision: The suggested appropriation is $400 from the general fund to defray the cost of entry fees and rental with one abstention.

Health and Physical Education Majors Club

Name of Event: OAHPERD Convention

Event Date: 11/29/17 – 12/1/17 Application Date: 10/31/17

Location: Kalahari

Total Cost of Event: $4,387.10

Number of Members Attending: 22

Description of Event: It is the state of Ohio’s health and physical education convention hosted at Kalahari. Members of the club go and present ideas on health and physical education needs, ideas, new topics, strategies on teaching etc. There are local teachers, principals and other school universities that attend so it makes it a great opportunity for students to market themselves to some of the other school teachers. These ideas that we learn at OAHPERD, are taken back and used in the gym and classroom to enhance learning for our students.

How will this event benefit YSU and the student body: This event will benefit Youngstown State University and the student body by allowing them to grow as future teacher candidates and allow them to gain the knowledge and leadership skills of becoming a great teacher. This will prepare them with new ideas to take into the classroom to allow the students to be fully engaged in the class.

Itemized Cost: Membership: 22 students x $20.00

Registration: 22 students x $55.00 $440

Rooms: 5 rooms x $273.71 per night (staying 2 nights) = 3737.10

Gas & Tolls: ??

Will you be charging admission? We will be attending the event, not hosting it.

Fundraising: We are selling Handles pint cards and .75 of the profits are going to the club.

Community Service: “We are donating winter clothing items to the Salvation Army for those in need. We are also planning on doing the Recipes of Youngstown on November 11, 2017

Applying for future appropriations within this academic year: Unsure No

Contact Person: McKenzie Stelter

Total Number of Members: 22

Suggestions: Montana $2,500 full registration and half of the hotel fees.

Decision: The suggested appropriation is $2,500 from the general fund to defray the cost of hotel and conference fees.

YSU Equestrian Team

Name of Event: Oberlin Horse Show

Event Date: 12/2/17 Application Date: 11/2/17

Location: Oberlin, Ohio

Total Cost of Event: $1,280

Number of Members Attending: 11

Description of Event: Team members will compete on unfamiliar horses in horsemanship and reining against many other colleges and universities in the region including the University of Findlay, Tiffin University, Lake Erie College, and many more. They will have the opportunity to compete for individual and team awards at the competition and for the overall season.

How will this event benefit YSU and the student body: It benefits YSU by brining awareness to the surrounding area of our diverse club sport programs. It benefits the student body by providing students with the opportunity to compete in collegiate level competition against other competitive colleges and universities in this region of the country while providing an educational and rewarding experience to work toward a common goal as individuals and as a team.

Itemized Cost: Entry Fees: Horsemanship classes 11 riders * 70 per rider= $770
Reining classes 3 riders * $70 per rider= $210
Coach Fees: $300 per day * 1 day = $300

Fundraising: We just recently hosted a restaurant take-over and are planning on doing more over the course of the year.

Community Service: We have not done any yet but we are planning on getting the team together to volunteer at an animal shelter.

Applying for future appropriations within this academic year: Unsure

Contact Person: Jessica Flynn

Total Number of Members: 11

Suggestions: Montana abstained. Mark: $500 reign and coach fees

Decision: The suggested appropriation is $500 from the general fund to defray the cost of reining class and coaches fees with one abstention.

ATTENDANCE:

Ross – Absent

Dylan

Mark

Alexis

Carson

Justin

Josh

Blake