Kilcawley Center, 1 University Plaza, Youngstown, OH 44505

330-941-3591 ysusga@gmail.com

November 20, 2017 Minutes

To download an accessible PDF of the minutes, click here.

Student Life

  1. Roll Call
    1. Present: Sara O’Kane, Megan Jones, Jenna Roesch, Olivia George, Nina Frattaroli, Jaylin Archie
    2. Absent: Sam Kulifay
  2. Unfinished Business
  3. Old Business
    1. International Coffee Hour—December 1 from 3-5 pm @ YWCA
      1. Jani will be here to help us come up with food and presentation
    2. Crash Day-Nov 17 from 8-10am
      1. Thanks to all who helped last Friday!
    3. SGA Holiday Party
      1. Food ordered
      2. Finalize games/activities
      3. Letter exchange
      4. Musical chairs
      5. Holiday Mad Libs
      6. Ugly sweaters
      7. Tree wrap game
    4. Long Night Against Procrastination – November 30th from 7-10pm
      1. Food – cookies, brownies, coffee, hot chocolate, water
      2. Jenna pick up and Sara bring back
      3. Board – Jenna bring from home
    5. Meet the Reps
      1. With Deans from each college
      2. Still plans for early spring
  4. New Business
    1. One more body and committee meeting!
    2. Happy Thanksgiving!!!!
  5. Ideas/Discussion
  6. Adjournment

Assessment and Enrichment:

Call to Order:

  1. Guest Speaker:
    1. Dr. Karen Becker regarding “Growth Mindset and Resiliency” with Phi Kappa Phi
    2. Discussed possibility of having a “failure week” where we seek to help people realize that failure is part of everyone’s college experience
  2. Roll Call:
    1. Absent: Dominic, Faraz
  3. Old Business
    1. Parking Survey will be sent after meeting!
  4. New business
    1. Informal questionnaire
      1. Discussion and feedback
    2. Sexual Assault Prevention/Training
      1. Update from Emma on meeting with Alan Burns for “One Love”
      2. Discussed the possibility of having a training at the student leadership summit as well as MHAT
  5. Ideas/Discussion?
    1. Salvation Army Red Kettle Campaign sign up!

Academic Affairs:

  1. Last lecture was a success! Thanks to everyone who came!
  2. Students  defending students: waiting on hearing back from Kelly
  3. Essay contest: YSU themed. Currently looking into finding judges. Will give students about a month to complete.
  4. Idea: having Tito Brown come into to have a town hall with students. Limiting to just YSU students. Considering inviting other local politicians.
  5. Moved items to food pantry

SGA: Financial Affairs Committee

Meeting Agenda

November 20th, 2017

Opening Remarks/Committee Updates:

  • Attendance

Meeting with Organizations:

Event Appropriation Applications

Dana Guitar Association of YSU

Name of Event: Guest Artist Recital and Masterclass: Classical guitarist Elliot Frank (Prizewinner in the Concurso Internacional de la Casa de España in San Juan, Puerto Rico)

Event Date: 2/27/2018 Application Date: 11/03/17

Location: Bliss Recital Hall, YSU

Total Cost of Event: $1,000

Number of Members Attending: 120

Description of Event: Internationally acclaimed classical guitarist Elliot Frank will be giving a guitar recital and masterclass at YSU. The concert and masterclass will be free and open to all YSU students, faculty, and staff, as well as the general public. It will take place on Tuesday February 27, 2018, 7:30pm Recital (masterclass time and location TBD).

How will this event benefit YSU and the student body: Bringing a world-class musician to campus will expose YSU students to music they might not have heard before, performed at a high level of musicianship and virtuosity. Dr. Frank’s masterclass and performance will feature music that will enrich YSU students’ cultural awareness. Concerts like these are a vital part of the performing arts community in the greater Youngstown area.
YSU music students will also have the rare opportunity to play for Dr. Frank in a masterclass setting. Such classes are excellent educational opportunities for YSU students, and are also free and open to the public.

Itemized Cost: • Concert and Masterclass Fee: $1000

Will you be charging admission? No

Fundraising: -We are planning a bake sale.
-We are raising money through a guitar raffle.
-We have undertaken a sponsorship and donation drive this year. We have business sponsors and private donations. We have also received generous support from the Student Government Association of YSU.

Community Service: Participated in recently:
• Last semester and this past summer we gave free recitals in venues such as schools, and retirement facilities and nursing homes (i.e. Saint-Rose Catholic School in Youngstown, Baldwin Whitehall High School in Pittsburgh, Springfield High School, Park Vista Assisted Living, and Windsor House Assisted Living).
What is being planned?
• Our members are planning to play many free concerts and give presentations in local high schools and middle schools, such as Saint-Rose Catholic School in Youngstown, Boardman High School, and Lincoln Park Charter Arts School in Pittsburgh.
• We work to bring in guest artists to the YSU campus. It is part of the DGA’s mission to promote the arts in the greater Youngstown area. Several recent concerts include guest artist recitals by Thomas Viloteau (France), Vladimir Gorbach (Russia), and Ben Monder (guitarist on David Bowie’s last album). All of these concerts were free and open to the public.

Applying for future appropriations within this academic year: Yes

Contact Person: Angela Buzzacco

Total Number of Members: 18

Suggestions: Mark suggest $700 for concert and masterclass fee.

Decision: The suggested appropriation is $700 from the general fund to defray the cost of the concert and masterclass fee.

Minority Education Association

Name of Event: Statue of Liberty and Ellis Island Immigration Museum Bus Trip

Event Date: 4/7/18 – 2/8/18 Application Date: 11/6/17

Location: Statue of Liberty/ Ellis Island Immigration Museum

Total Cost of Event: $4,796

Number of Members Attending: 56 not sure where the six extra members are

Description of Event: This event is a bus trip traveling leaving at 3:30 a.m Youngstown, Ohio and arriving at 10:00 a.m Liberty State Park, New Jersey. Once we arrive at Liberty State Park will will board a ferry and will ride to Ellis Island and visit the Museum and there visit the Statue of Liberty. We will Depart Liberty State Park, New Jersey at 8:00 p.m and arriving in Youngstown, Ohio at 2:30.

How will this event benefit YSU and the student body: This event will benefit the student body because it will give students more knowledge on how this country population made up and put into perspective how most people in America have family that immigrated to the U.S.

Itemized Cost: Bus – $3215.00 only funding they want/need
Tip and Parking Fee – $125
Statue of Liberty/Ellis Island Immigration Museum Tickets- $18.50 X 56 = $1036
Ferry – $7.50 X 56 = $420

Will you be charging admission? We will be charging $26 a person to cover the museum and ferry tickets. We would like for SGA to fund the bus

Fundraising: Candy bar sale

Community Service: – Panera-thon
-Change wars for Guin-a-thon
-Giving tree for Alta pre-school
-Warren Harding Vs. East poetry slam

Applying for future appropriations within this academic year: Unsure

Contact Person: Levi Kunselman

Total Number of Members: 50

Suggestions: Considered Tickets or regular appropriation

Decision: The suggested appropriation is $2,500 from the general fund to defray the cost of their bus fees or ticket sales.

Youngstown State University Pre-Veterinary Society

Name of Event: American Pre-Veterinary Medical Association Annual Symposium

Event Date: 3/24/18 – 3/25/18 Application Date: 11/8/17

Location: Auburn University

Total Cost of Event: $3,228

Number of Members Attending: 12

Description of Event:
The APVMA Symposium is an annual two-day event that provides prospective veterinary students from all over the country an opportunity to learn more about the field of veterinary medicine. This event is hosted by different veterinary schools each year, and provides students with an opportunity to speak to various veterinary schools in attendance. Over the course of two days there are various lectures, labs, and other educational and networking opportunities available to students in attendance.
Overall, this is a great opportunity to help students pursue the field of veterinary medicine.

How will this event benefit YSU and the student body: It will enable the attending students to network with prospective graduate schools and professors, which will allow the students to represent the university in a positive light. In addition, it will enable students to attend YSU on the pre-veterinary track and still be provided many of the same opportunities students at larger universities are afforded (ie: hands-on animal labs, networking with graduate schools, etc.)

Itemized Cost: APVMA Admission: $140/person x 12 = $1,680
Auburn Hotel & Dixon Conference Center: $129/night x 2 nights = $258 x 6 rooms (2 people per room) = $1,548

Will you be charging admission? N/A

Fundraising: Handel’s Spirit Day, t-shirt sales, bake sale. Upcoming we have a fundraiser at BJ’s, bake sale, and continuing t-shirt sales.

Community Service: We as a club have not participated in community service. However, we do provide opportunities for members to do so on their own time.

Applying for future appropriations within this academic year: Unsure

Contact Person: McKinsie Klim

Total Number of Members: 20

Suggestions: Montana: suggests all funding. Alexis half of the room cost and full admission

Decision: The suggested appropriation is $2,500 from the general fund to defray the cost of half of the hotel fees and full admission.

Delta Sigma Theta – Zeta Gamma Chapter & Black Student Union

Name of Event: Netflix and Chill: Christmas Edition

Event Date: 12/8/17 Application Date: 11/8/17

Location: Debartlo Hall

Total Cost of Event: $872

Number of Members Attending: 50

Description of Event: Delta Sigma Theta and YSU’s Black Student Union plan on and showing the film “The Perfect Holiday” in the Debartlo Lounge . It will be open to everyone on campus in an effort to unite YSU’s students and give students the opportunity to have a nice Christmas spirited gathering featuring the film before final’s week approaches. We plan to start the movie at 6pm and the duration of the film is 1 hour and 36 mins. We would love to have refreshments available to the students along with decorations so it can have a nice “Christmasy” vibe. We will make flyers to promote it as much as possible so we can have a great turnout among the students !

How will this event benefit YSU and the student body: This film will be available to all students and give everyone a chance to fellowship and take some stress off of students right before finals week begins with a nice Christmas Party right in CLASS

Itemized Cost: Swank Copyright for “A Perfect Holiday” : $475
Food: Assorted Cookies – per dozen – $7.25 (2) + Brownies – per dozen – $7.25 (2) + Sub Sandwich Platter $39.99 (3) + Raspberry Lemonade – per person – $1.49 (55) + Water Service – $0.29 (55) = $246.87
Promotional Materials: Flyers and Posters $150 is unsure if this is the amount needed, but does not think they will need the full $150.00.

Will you be charging admission? No

Fundraising: BSU has held bake sales this semester and DST plans to hold 2 bake sales before the semester ends as well.

Community Service: Community Service: DST is starting a volunteering project with Dandridge Burgundi’s Manor in Youngstown, OH beginning this coming Sunday, November 12th. BSU has

Applying for future appropriations within this academic year: Yes

Contact Person: Myreah Williams

Total Number of Members: 187

Suggestions: Justin suggested $872 for all costs, split between the two appropriations.

Decision: The suggested appropriation is $600 from the general fund and $300 from chartwells to defray the cost of food, copyright, and flyers.

Delta Sigma Theta Sorority, Inc. -Zeta Gamma

Name of Event: Unwind and Refocus

Event Date: 12/9/17 Application Date: 11/8/17

Location: Beeghly Center (Gymnastics Room)

Total Cost of Event: $380.16

Number of Members Attending: 40

Description of Event: This event is called Unwind and Refocus and will be hosted by the Zeta Gamma Chapter of DST and Alethea (Christina Long and Veronica Chordas)
We are starting this program to be a educational event regarding mental and physical health. Professors Long and Chrodas will be showing participants various yoga poses and also teaching the importance of staying mentally balanced through meditation. This event’s purpose is to give students the opportunity of unwinding themselves through yoga and then refocusing themselves mentally to prepare for finals week. We plan to provide light refreshments for the purpose of conveying healthy eating habits as part of the mind, body and spirit. Alethea does not accept payments but we would like to give them gifts to show our appreciation for their time. the program will be on December 9th, 2017 from 3pm-7pm

How will this event benefit YSU and the student body: This event will be open to all students and the event is rooted in educating young college students about the importance of staying mentally and physically balanced while carrying on throughout the semester and when preparing themselves for finals. If this event goes through successfully, we could possibly extended it to being something DST does each semester before finals week.

Itemized Cost: Food (Chartwells): Student Party Platters (42.99) x 4 + Water (0.29 x 40) + Cranberry Juice (1.79 x 40) = 255.16
Gift Cards for Alethea: 2 x $50.00= $100.00
Promotional Costs (Flyers): $.25 x 100= $25.00

Will you be charging admission? $3 per person just asking for donations

Fundraising: We are planning on holding a Bake Sale in Debartlo Hall before the end of November

Community Service: Delta Sigma Theta has a service project planned with Danridge Burgundi’s Manor and it will be starting this Sunday November 12, 2017 in which all 5 members will participate in on behalf of the Zeta Gamma chapter

Applying for future appropriations within this academic year: Unsure

Contact Person: Myreah Williams

Total Number of Members: 5

Suggestions: Alexis suggests food only.

Decision: The suggested appropriation is $260 from the general fund to defray the cost of food from chartwells.

Penguin Productions

Name of Event: Federal Frenzy

Event Date: 4/21/18 Application Date: 11/9/17

Location: Downtown Youngstown

Total Cost of Event: $48,414.67

Number of Members Attending: 5,000

Description of Event: Federal Frenzy is a music and arts festival held throughout the day on Federal and Phelps Streets in Downtown Youngstown. This event brings thousands of YSU students and community members into Youngstown for a day of live music, family-friendly activities, and food & drink. Aside from the main stage, which features several nationally-touring artists, many Downtown restaurants and bars participate by hosting local and regional artists, as well as many YSU student bands, throughout the day. The purpose of this event is to celebrate the end of another successful year, encourage students to discover Downtown Youngstown and new musical talent from the area, and to bring together the community for a day of arts and culture. We greatly value the partnerships that we have established with Downtown businesses, the City of Youngstown, and exposing the city to the new and exciting things that YSU students are working on. Federal Frenzy also provides our committee members with real-world event planning experience, going beyond what can be learned in a classroom.

How will this event benefit YSU and the student body: As an arts and music festival, Federal Frenzy celebrates the local and regional talent that our area has to offer. Many YSU student bands are featured in the lineup for this event each year and gain exposure through our audience. Federal Frenzy bridges the gap between downtown Youngstown and campus. Our student committee members benefit from the event because they get to plan a large-scale event from start to finish.

Itemized Cost: please see forthcoming email with attached document detailing the exact cost of the event

Will you be charging admission? No

Fundraising: community outreach to secure monetary and in-kind sponsorships

Community Service: During the event, we partner with a non-profit that will benefit from the sale of alcohol. Additionally, all Penguin Productions committee members volunteer at Fall Fire Fest and at Federal Frenzy and plan the event from beginning to end.

Applying for future appropriations within this academic year: No

Contact Person: Megan Factor

Total Number of Members: 27

Suggestions: Montana suggests $3,130.00 for help defray costs.

Decision: The suggested appropriation is $3,130 from the general fund to defray the cost of talent.

Youngstown Penguin Hackers

Name of Event: Local Hack Day 2017

Event Date: 12/2/17 Application Date: 11/13/17

Location: Meshel Hall, YSU

Total Cost of Event: $2,500.00 does not think this will be needed

Number of Members Attending: Approx 80, including presenters and event organizers.

Description of Event: Local Hack Day is Youngstown Penguin Hackers 12-hour test drive of the “hackathon experience” for students interested and growing their tech skills, providing an opportunity for students to network with each other, create projects to strengthen their professional skills, and learn new things.
The event runs from 9am to 9pm, and is free to all participants. Talks and workshops will be presented, covering numerous tech hot topics and practical application of programming. Attendees are also encouraged to form teams, create a small project in a STEM-related field, and then present it at the end of the hackathon. Mentors will be available to help the attendees and teams bring their ideas to reality. Just like a Hackathon, these events are presented free to all attendees.

How will this event benefit YSU and the student body:
YPH events (Local Hack Day & HackYSU) are designed to increase the visbility and viability of STEM students in both their college years and their professional years after graduation. Our events also increase the public awareness of YSU as a whole, increasing local high school interest in STEM related fields via practical interaction and experience (Our events are open to local high school students 16+). We believe that by actively engaging our community both inside and outside YSU we can increase enrollment rates through generating awareness of YSU’s programs, create relationships with successful alumni who want to see our students succeed, and form partnerships with businesses who wish to take advantage of our quality students as co-ops, interns, and full time employees.

Itemized Cost: Chartwells Lunch: 80 @ $7 = $560
Chartwells Dinner: 80 @ $19 = $1520
Parking: 20 @ $5 = $100
Sam’s Club (misc items) = $200
Security = ~$100

Will you be charging admission? No

Fundraising: Our organization works year long to secure proper funding and sponsorships for our events. Due to the scope of HackYSU (our Hackathon in Spring Quarter), we are currently finalizing sponsorship with our established sponsors, and are building relationships for new sponsors in 2019 as we speak.

Community Service: As a whole, YPH does not actively develop nor pursue community service ventures. However, community is something core to our organization – diversity and inclusion is core to our mission, and community cannot be built without it.
Specifically:
• Per releases by the U.S. Dept of Commerce, the gender gap in STEM fields has been slowly growing: 24% of women hold STEM jobs vs the 48% share held in total. (http://www.esa.doc.gov/sites/default/files/womeninstemagaptoinnovation8311.pdf) YPH’s last hackathon had a ~35% female share of attendance. (Numbers are approximate due to not requiring a binary gender identifier for event participation.)
• “Numbers are approximate due to not requiring a binary gender identifier for event participation”. We will let that statement stand on its own merit.
• Are we saying that YPH is a community service? Definitely not. However, “doing our part” is not something to be ignored.

Applying for future appropriations within this academic year: Yes

Contact Person: Brian Kost

Total Number of Members: 30+

Suggestions: Montana security, parking, and chartwells lunch for $800. Josh suggested $1,780 for just food.

Decision: The suggested appropriation is $1,700 from the general fund and $300 from chartwells to defray the cost of food.

Guinathon

Name of Event: Taco Tuesday For The Kids

Event Date: 2/6/18 Application Date: 11/15/17

Location: Kilcawley Center

Total Cost of Event: $4,000

Number of Members Attending: 150

Description of Event: This event is a dancer orientation to prepare our dancers for Youngstown State University’s Dance Marathon. We are bringing YSU students together to be apart of something bigger than themselves, a fight FOR THE KIDS to find a cure to end childhood illness. We stand and dance for out heroes who have fought for their lives everyday, bringing hope and miracles to the Mahoning Valley.

How will this event benefit YSU and the student body: This event will bring together a community cause with a campus wide movement. By uniting as a student body, Youngstown State University will be part of the movement of finding a cure to end childhood illness.

Itemized Cost: Chartwells
Taco Bar- $10.99/person x 120 count= $1,318.80
Drinks- $1.35/person x 140 count= $202.50
Other
Buttons- $0.59/each x 300 count+shipping= $200
Stickers- $1.72/each x 200 count+shipping= $366.55
Tattoos- $0.13/each x 1000 count+shipping= $125
Headbands- $9.00/each x 13 count+shipping= $117
Chapstick- $0.49/each x 300 count+shipping= $148
Customized water bottle- $25 x 1= $25
Tshirts- $5.00/each x 250 count= $1,250

Will you be charging admission? No

Fundraising: Chipotle takeover, Chili’s fundraising event, Chili’s car wash, peer-to-peer fundraising campaigns, Miracle Week, dunk tank, Suzie’s fundraising event, kickball tournament, change wars FTK, Daffin’s fundraiser, bake sale, establishing corporate sponsorship relationships, Quaker Steak and Lube 50/50 raffle nights.

Community Service: -NICU reunion (10) (behalf of organization)
-Strike Out Arthritis (9) (behalf of organization)
-Akron Marathon (8) (behalf of organization)
-Fall Fire Fest (10) (behalf of organization)
-Quaker Touch-A-Truck (2) (behalf of organization)

Applying for future appropriations within this academic year: No

Contact Person: Isabel Stoeber

Total Number of Members: 20

Suggestions: Montana suggests $2,520 for taco bar, drinks, buttons, stickers, tattoos, headbands, chapstick, and water bottle.

Decision: The suggested appropriation is $2,520 from the general fund to defray the cost of taco bar, drinks, buttons, stickers, headbands, chapstick, and water bottle.

CRU

Name of Event: Winter Conference

Event Date: 12/28/17 – 1/1/18 Application Date: 11/16/17

Location: Indianapolis, IN

Total Cost of Event: $2,400

Number of Members Attending: 8

Description of Event: A four-day conference in which our organization gets to fellowship with other organizations from this region over New Years Eve.

How will this event benefit YSU and the student body: It gives our organization a chance to work and learn from other organizations how to better benefit our campus.

Itemized Cost: Admission: 8 people x $300 = $2,400

Will you be charging admission? No

Fundraising: We put on bake sales and text for a cookie where you can pay to have a cookie sent to you or one of your friends during class.

Community Service: We provide a safe place for students to express their feelings and questions about religion. We provide an environment that is non- judgmental to students exploring their beliefs.

Applying for future appropriations within this academic year: Unsure

Contact Person: Megan Jones

Total Number of Members: 25

Suggestions: Mark suggested $2,400 for their admission.

Decision: The suggested appropriation is $2,400 from the general fund to defray the cost of admission.

ATTENDANCE:

Dylan

Montana

Alexis

Josh

Mark

Justin

Carson

Absent:

Blake

Ross