Minutes for SGA Meeting February 2, 2015
President Slavens called the meeting to order at 4:03 pm. Theresa took roll call. There are 35 voting members present at the start of the meeting. The minutes from the previous meeting and agenda were approved with no objections. Guest Speaker: Carrie M. Stipanovich from Student One Stop Student’s opinion of the MyYSU Portal; do you feel the portal is user friendly? We want you, as students, to share your opinions. What do you feel about the services listed on the left hand side? Any opinions about how the services are laid out on the main screen? What we get from a lot of the feedback is to make the labels more clear, maybe clear some of the clutter, and make things more aesthetically pleasing. If there are any more ideas please feel free to email us at firstname.lastname@example.org or come in to the office.Executive Business President’s Report We need Crash Day volunteers for Monday, February 16th. If you’re interested please try to be in contact with the dean of your college (or person in charge) for volunteering. There is talk from the Ohio Senate about a possible 5% tuition decrease, however nothing has yet. If something was to happen it would mean there would be less money for YSU. Since this would be a significant loss, I’m working with other student government presidents on a draft letter to send out, maybe we can get some attention brought to this issue. An ASC Meeting was held. There were revisions made to the scheduling guidelines; and the Academic Dismissal policy was also discussed. There is a senate meeting on Wednesday. Please fill out the survey and encourage others to fill out as well. Your input is much appreciated. Executive Vice President’s Report Gen Ed Meeting: we want to try to fit inter-disciplinary courses into the curriculum. These courses can be constructed in a certain way that would make them count toward your general education credit. We’re ordering t-shirts for SGA and we need your sizes. Please contact us with your size if you haven’t already! VP for Financial Affairs Report With the passage of this bill we have appropriated to 61 total organizations and 89 events. We have used 69% of our general appropriations budget and 56% of our Chartwell’s budget. Some interesting numbers regarding the types of events funded: Social Events Funded- 23, Conference Attendance- 24, Guest Speakers – 8, Sports Competition- 15, Academic Competitions- 9, Philanthropy/ Service- 10. Also I have received confirmation from the Rotary Foundation of Youngstown that a matching grant written on behalf of SGA was approved for the purpose of a water bottle refill station in Maag Library. SGA will be using $600 of their administrative budget to match the Rotary’s contribution. Committee Chair Reports Chair of Student Life There will be a Centennial Celebration Gala on Saturday, January 31st at 8:00pm, at the Youngstown Country Club. We will be lighting Chinese lanterns; and there will be a guest speaker. Volunteers are needed to help with the lanterns; if you want to help please contact Gabi Gessler. There is a YSEA event at Eastwood Mall on February 7th from 11:00am-3:00pm. It’s a transitional fair for students entering kindergarten; volunteers are needed for this event to make slime- please see James MacGregor or Gabi Gessler for more info. Leading/organizing combined efforts to beautify Youngstown to give back for the support and spirit the University. We would like to coordinate with several other organizations and pick different places/one place to provide services. Can we play off of National Volunteer week showcased by Student Activities? (April 13-18, or weekend (17-19), plan something for this weekend) Alyssa suggested work with Youngstown CityScape. Rookery Radio: Kenny Reyes as a guest speaker. We could maybe have an event once a month, Friday before midterms w/ coffee, water bottle giveaways, games (cornhole, Just Dance on projector), and another T-shirt exchange? Chair of Academic Affairs Slavens talked about SASI survey. We want to start with a summary of each point, but also keep original wording for interested people. SASI Update: Scheduling for a year looks to be difficult to install, but we’re meeting with people. A software update should be implemented by 2016-2017 (ish). Curriculum sheets need to be updated to have one with a certain template. Advising has a lot of positive feedback, but is lacking substance. Scheduling for one year should take care of pre-registration. Last Lecture nominations and selection process is open to the entire student body. Chair of University Affairs There is potential for the corner of Wick and Lincoln to be a Greenspace, we want to avoid more parking lots. We can ask businesses to sponsor the area; the area is also being reviewed to build housing with 1st floor storefronts. Shoveling sidewalks and plowing roads needs to be done better/faster. On January 26th around Williamson it was not plowed until 1-2 pm. We also have to plow between Lincoln and Phelps and on the south edge of campus. Chair of Financial Affairs There are 11 organizations up for appropriations on today’s bill. Representatives are present from: Chi Sigma Iota, Sigma Tau Gamma, YSU Dance Club, Tau Kappa Epsilon, Society of Women Engineers, American Society of Civil Engineers, American Institute of Chemical Engineers, and Coalition for Christion Outreach. (Ashley Orr asked that the body keep in mind that a representative from organizations is not mandatory. Also, because of inclement weather conditions, she received notice that some organizations would not have representatives present.) Unfinished Business Student Organization Ad Hoc Committee Survey Results are back and of the students who participated, many of them request for more information on basic operations, such as recruiting, fundraising, and advertising events Focus Group Results (held during Leadership Retreat) showed that students asked for a template guidebook that can be adjusted to their organization easily. The committee’s goals this semester are to complete a template guidebook for student , make this information available to students with the help of Student Activities, and to reach out to organizations that don’t attend Leadership Retreats or Summits. New Business A Bill (SB S 2015-02) Motion to open floor for discussion on new business: Evans first, MacGregor second. Motion to amend the number from 90 students to 9 (Section 11) Approved. Motion to amend the spelling of the word Christian (Section 12) Approved Motion to divide the question: Briggs first, Leonard second. 1(one) voting member left before voting commenced. Section 1: Chi Sigma Iota is appropriated the sum of $550.00 to defray the cost of the conference registration for the American Counseling Association National Conference held on March 12-15th, 2015. This event will be held in Orlando, FL. Four (4) students are expected to attend. YES: 34 NO: 0 ABSTENTIONS: 0 PASSES Section 2: Project Learning around the World is appropriated the sum of $700.00 to defray the cost of their annual service trip to South Africa which will be held from May 6th- 22nd, 2015. Six (6) students are expected to attend. YES: 34 NO: 0 ABSTENTIONS: 0 PASSES Section 3: Sigma Tau Gamma is appropriated the sum of $400.00 to defray the cost of the registration fee for their Spring 2015 Three Rivers Regional Conference which will be held on February 20th, 2015. This event will be held in Pittsburgh, PA. Fifteen (15) students are expected to attend. YES: 31 NO: 0 ABSTENTIONS: 3 PASSES Section 4: Youngstown State Bowling Club is appropriated the sum of $200.00 to defray the cost of team entry for the AHIBC Conference Tournament held on January 31st, 2015. This event will be held in Waterford, MI. Twelve (12) students are expected to attend. YES: 34 NO: 0 ABSTENTIONS: 0 PASSES Section 5: Youngstown State Bowling Club is appropriated the sum of $210.00 to defray the cost of team entry for the Backhaul Hoosier Classic Tournament held on February 14th, 2015. This event will be held in Indianapolis, IN. Twelve (12) students are expected to attend. YES: 34 NO: 0 ABSTENTIONS: 0 PASSES Section 6: Skating Club of YSU is appropriated the sum of $500.00 to defray the cost of the registration fees and travel for their Maize and Blue Matchup which will be held on February 21st, 2015. This event will be held at the University of Michigan in Ann Arbor, MI. Five (5) students are expected to attend. YES: 34 NO: 0 ABSTENTIONS: 0 PASSES Section 7: YSU Dance Club is appropriated the sum of $750.00 to defray the cost of the venue for their Swingin’ Salute to the 40’s held on April 9th, 2015. This event will be held at the Mahoning Valley Tyler History Center. One hundred and fifty (150) students are expected to attend. YES: 31 NO: 0 ABSTENTIONS: 3 PASSES Section 8: Tau Kappa Epsilon is appropriated the sum of $300.00 to defray the cost of their conference tickets to the Regional Leadership Conference which will be held on February 20th, 2015. This event will be held in Indianapolis, IN. Four (4) students are expected to attend. YES: 33 NO: 0 ABSTENTIONS: 1 PASSES Section 9: Society of Women Engineers is appropriated the sum of $250.00 to cover the cost of workshop supplies for their Second Annual Girl Scout Outreach Event which will be held on February 21st 2015. This event will be held on campus in the Moser building. Seventy (70) students are expected to attend. YES: 34 NO: 0 ABSTENTIONS: 0 PASSES Section 10: American Society of Civil Engineers is appropriated the sum of $750.00 to defray the cost of registration for the Ohio Valley Student Conference held on March 26th, 2015. This event will be held at the University of Cincinnati. Ten (10) students are expected to attend. YES: 34 NO: 0 ABSTENTIONS: 0 PASSES Section 11: American Institute of Chemical Engineers is appropriated the sum of $500.00 to defray the cost of registration for the AIChE Student Regional Conference held on February 27th, 2015. This event will be held at the University of Illinois in Urbana-Champaign. Nine (90) students are expected to attend. YES: 34 NO: 0 ABSTENTIONS: 0 PASSES Section 12: Coalition for Christion Outreach is appropriated the sum of $400.00 to defray the cost of the registration fees for their Jubilee Conference which will be held on February 20th, 2015. This event will be held in Pittsburgh, PA. Ten (10) students are expected to attend. YES: 31 NO: 2 ABSTENTIONS: 1 PASSES Motion to open floor on discussion on the by-laws: Philips first, Shehadi second. Shehadi: I think the body should reject the by-laws the way they are as of now. Slavens: We ran into problems with people not knowing what to do or what was going on, the advisors were doing most of the work anyway; we’re proposing splitting the responsibilities between administrative and judicial roles. Briggs: If there is a conflict of interest for any reason then it can be re-evaluated. It was created to take the students who were, in a sense, forced into the position, out of the position. Slavens: We’ve spoken with them and the advisors are willing to take on this role. Shehadi: I don’t think its conflict of interest; I just don’t think it’s our role. Briggs: It doesn’t have to be student trustees; we just want to move more toward advisors. Students will still have involvement. Orr: Is the problem that SGA is such a huge platform? Shehadi: It’s not within the student’s scope to run the election. Slavens: You’re not running it, though. Briggs: Would the issues be remedied if the involvement of trustees was removed? Shehadi: I don’t think it’s the advisors role, I think it should be done all within the students, it’s a student organization. Slavens: They’re not running the election. Briggs: Rather than a student remedy a student conflict, an advisor would because they’re an unbiased outside party. Chretien: I think we should keep the students involved. Wolfe: Our advisors are there for when something goes wrong. Briggs: If students don’t converse with the advisors then there’s a problem. Miner: I have a problem with the advisors role. Tamulonis: I think SGA should be enforced by the students it represents. One goal is to increase involvement wherever it can, this may be a good chance to bring in other people. Farran: If we are going to pursue this then we need to go about it in a different manner. Davis: If you want advisors then you should match them to the amount of students. Meditz: The reason we have it worded this way is because every year we have to appoint people to do this job. Having set language removes this issue. Orr: Could we look at the freshman rep applicants who didn’t make it onto the body? Evans: I think the faculty needs to be a part so it runs well because people need to be familiar with the language. Driscoll: Last year I had to verify signatures, we had to restructure the election because of grievances. Once a serious issue comes to the table we could help with it. Becker: We’re on board with it, but we’re involved anyway. Wolfe: So from last year there was lack of communication. Are you seeing it throughout the buildings? It comes down to the grievances. Anyone who wants to run it needs to be made very clear to them. Shehadi: We can let students know that there is an elections board, not change the by-laws. Slavens: There can be more advertising, but this issue isn’t going to be solved simply through advertising. People had to be appointed the past years for a reason. Briggs: If we allow an unbiased party to judge the process- Tancabel: This cannot change election procedure for this year, it’s too late. We have 4 advisors, if you want a chair that’s 5. The only structural change would be that the president doesn’t make any decisions. Orr: If we take applications from this election board of faculty this could help. Motion to postpone discussion on the by-laws: Gordon first, Tamulonis second. Gallery Remarks Thank you for helping us. We’d like to put your logo on our t-shirts as one of our sponsers! Advisor’s Remarks Driscoll: Becker: Cooper: Swegan: Member’s Remarks Tancabel: Petitions for SGA for next semester are due on the 8th week. Announcements Motion to adjourn the meeting: Tancabel first, Meditz second. Meeting adjourned at 5:29 pm.