Kilcawley Center, 1 University Plaza, Youngstown, OH 44505

330-941-3591 ysusga@gmail.com

March 19, 2018 Minutes

To download an accessible PDF of the minutes, click here. 

Student Life Order of Business

  1. Roll Call
    1. Present: Sara O’Kane, Jenna Roesch, Megan Jones, Olivia George, Sam Kulifay, Carlos Larson
    2. Absent: Nina Frattaroli, Jaylin Archie
  2. Unfinished Business
  3. Old Business
    1. Election
      1. SGA Debate – March 22 @ 4 pm – 6 pm
      2. Finalize Questions
    2. Federal Frenzy
      1. Bracelet Making
      2. Volunteer sign ups at the body meeting on April 9
      3. Also hang out earth stress balls
    3. Marketing Plan
      1. Requested snapchat for April 3 or 4
        1. Anyone want to be on it?
  • Jenna Roesch
      1. Flyer
  • Done!
      1. TV with Video playing on it before
  • Jenna follow up with Vaughn
      1. Golf Cart polls – Portable Polls?
      2. Permanent Polls set up in Laricca Lounge – need two volunteers per hour for both 4/3 and 4/4
  1. New Business
    1. End of Year Event for SGA
      1. Thoughts?
      2. April 27 from 5 – 7 PM
  2. Ideas/Discussion
  3. Adjournment

Academic Affairs Order of Business

  1. Last Lecture
    1. On March 29, but it’s now starting at 5 instead of 4. Mark your calendars!
    2. Location: President’s Suite
    3. There will be cookies and drinks!
  2. Advisement Improvements
    1. Update to Banner system planned for summer!
    2. Ernie is setting up meeting with Technology Director
    3. Saidah brought information on Kent State software
  3. Tiered Parking
    1. Ernie met with Danny O’Connel with the purpose of raising concerns about tiered parking
  4. Idea to have open forum with parking services and facilities
    1. We want students to be able to express their concerns directly
    2. If you have any comments, questions, or suggestions for this event, let me know
  5. Health care center questions

Assessment and Enrichment

  1. Y-Cup Updates
    1. Finalizing costs and minor details
  2. Green light on fifth
    1. Having preliminary conversations with City of Youngstown
  3. Finals week / growth mindset
    1. Run through list of events
      1. Includes stress management panel discussion with Phi Kappa Phi, making slime and stress balls, snapchat takeover, and more!
  4. Support for moms
    1. Looking into changing station issue
  5. Student discounts
    1. Updating twice a year because of student complaints
  6. Congratulations to Korinne on submitting her EdTPA!

SGA: Financial Affairs Committee

Meeting Agenda

March 19th, 2018

Opening Remarks/Committee Updates:

  • Attendance
    • Present: Josh, Nakia, Justin, Ross, Alexis, Mark, Dylan
    • Absent: Rocco, Carson (came late)

Meeting with Organizations:

Urban Gaming Club

Name of Event: 2018 spring weeklong

Event Date: 4/8/2018-4/13/2018 Application Date: 2/28/2018

Location: Campus core

Total Cost of Event: $100

Number of Members Attending: 80

Description of Event: A week-long game of humans versus zombies. HvZ (Humans versus Zombies) is a large game of tag played with Nerf blasters. We hold this event to bring our players onto campus so that they may meet people they may not meet during their normal schedule. This also gets a group of mostly inactive people to participate in some form of exercise.

How will this event benefit YSU and the student body: This event brings students together from many diverse areas of campus. It is a good way for students to stay active on campus and gives them a sense of community. This week-long is a good way for students to be active as there is a good amount of cardio workout that is inherit in our game play.

Itemized Cost: Props ($50) Costumes ($25) Prop crafting supplies ($25)

Will you be charging admission? No

Fundraising: Bakesales, one already finished, the other in the middle of march.

Community Service: We have hosted many team-building events on campus as well as open to the public stress relief through our events. Our team-building generally bring in 15-30 participants with the entire club involved in staffing.

Applying for future appropriations within this academic year: Yes

Contact Person: Timothy McCall

Total Number of Members: 10

Recommendations:

Final: None because they were not present.

Black Student Union

Name of Event: Flint, Michigan Water Drive!

Event Date: 3/30/2018- 3/31/2018

Application Date: 3/1/2018

Location: Driving to Flint, Michigan- Student Travel

Total Cost of Event: $995 $1,075.10

Number of Members Attending: 8

Description of Event: Student Travel-Driving water down to Flint, Michigan

How will this event benefit YSU and the student body: This fundraiser encouraged a lot of students to get behind our efforts to provide fresh water to the children of Flint. The fundraiser brought a lot of YSU pride out of students.

Itemized Cost: 1 -15′ Parcel van to carry all water and hold two students
$346.63 $221 plus .29 cents a mile
279.1mi x .29= $80.94 $67.60
$80.94 x 2 (there and back) =$161.88 $134.20
Totaling: $508.51 $449.99
1 -Dodge Grand Caravan 7 passenger van to hold 6 students
$325.00 plus mileage – $161.88 $387

$150 for deposit but get it back
Totaling:$486.88 $548.88
Grand total: $995.38
We are asking for a little extra money in case rates go up in the process of ordering the vehicles. I am looking into getting a larger passenger size van to hold all students on the way back. Our goal is to leave the 15′ Parcel van with Enterprises One-Way deal in Flint, this will cut cost by mileage and by days. All finalized information will be presented before scheduled appropriations meeting

Will you be charging admission? No

Fundraising: February 21st- Bake Sale, $83
February 1st- March 20th Flint Water Drive. So are $840 to purchase more water and 30 physical cases of water so far.

Community Service: -We currently have 1 student volunteering at the Boys and Girls club on our behalf.

Applying for future appropriations within this academic year: No

Contact Person: Jaylin Archie

Total Number of Members: 198

Recommendations: Josh $675.11 for van rental, mileage, and dodge grand caravan and mileage.

Final: $675 from general fund

PATS, Penguin Athletic Training Club

Name of Event: NATA 69th Clinical Symposia & AT Exp

Event Date: 6/26/2018-6/29/2018

Application Date: 3/2/2018

Location: New Orleans

Total Cost of Event: $1,000

Number of Members Attending: 8

Description of Event: This event offers Professional Development – Attendees can earn up to 25 CEUs, with additional CEUs available for preconference workshops, advanced track seminars and minicourses.
Networking – You’ll be under the same roof as the leaders in our profession, including our Hall of Famers and the NATA Board of Directors.
Alumni/Friends – University alumni parties abound during the convention, and athletic trainers always look forward to reuniting with former classmates and colleagues.
Career Center – NATA hosts an onsite version of its popular Career Center.
AT Expo – Our trade show is the world’s premiere exhibition in sports medicine.

How will this event benefit YSU and the student body: This event will benefit Youngstown State University and the student body because we are bringing attention and trying to get this new program (MAT) to start growing and it’s allowing students to work on professional development, networking, look for careers and grow outside of Youngstown State University for a few days which could potentially lead to a job.

Itemized Cost: NATA Conference Registration fee: 8 people x $125.00 per person = $1000.00 Total

Will you be charging admission? No

Fundraising: We recently just held a “share night” with Buffalo Wild Wings. We are now in the process of designing and selling shirts to raise money.

Community Service: – We are planning to participate in the annual Endure for the Cure and the Wick Park 5K, right now we are up to 10 participants to help out with first aid and set up.

Applying for future appropriations within this academic year: Unsure

Contact Person: Tori Korda

Total Number of Members: 20

Recommendations:

Final: Pending more information

 

YSUscape

Name of Event: Reclaiming Vacant Properties Conference

Event Date: 5/14/2018-5/18/2018

Application Date: 3/13/2018

Location: The Wisconsin Center, Wilwaukee, Wisconsin

Total Cost of Event: $1,722

Number of Members Attending: 5

Description of Event: On May 15-17, 2018, an estimated 1,000 urban, suburban, and rural leaders will gather in Milwaukee, Wisconsin, for the eighth Reclaiming Vacant Properties Conference (RVP), the only national conference of its kind. Attendees will represent nonprofits, government, business, and community organizations, and many different professional disciplines, but they’ll share a commitment to strengthening their communities.
RVP explores the latest strategies to address vacant, abandoned, and deteriorated properties, providing space to showcase innovation and creating a forum in which new ideas can arise. It brings people together around these common challenges and equips them to return home and effect real, on-the-ground change.
Themed “Groundswell: Rising to the Challenge,” the eighth RVP will celebrate the growing movement of people dedicated to revitalizing distressed communities, and will explore how to harness that energy to tackle the difficult fiscal and policy challenges communities face today. Conference sessions will highlight work from around the country, including the host city, Milwaukee.

How will this event benefit YSU and the student body: YSUscape members will gain real-world experience and knowledge, as well as networking connections that can be brought back and implemented at a grassroots level. This will be the third year that YSUscape participates in this Urban Planning conference. The networking and knowledge that we gain through attending this event will be used in our interactions with community members, city leaders, and in future recruiting efforts for new students members.

Itemized Cost: Conference Registration: 5 people x $150 = $750
Hotel (one room): 4 nights x $143 = $572
Rental and Gas: $400

Will you be charging admission? No

Fundraising: Our fourth year of Taste of Youngstown is currently being planned. YSUscape is generally self-funding through local and regional grant programs. Taste of Youngstown funds will be used for various projects and conferences over the upcoming year.

Community Service: YSUscape sends groups of volunteers to YNDC and other community workdays on a regular basis. These groups range from 4 to 30 volunteers.
YSUscape hosts community and neighborhood workdays at least once a season (generally in Wick Park, Crandall Park South, Arlington Heights, and the Mercy Health District). These workdays range from 15 to 40 volunteers, and include neighborhood residents.
YSUscape has received funding from the Raymond John Wean Foundation for the last several years, which is used to fund workdays, community events, and placemaking and public art projects.
YSUscape has emphasized public art and creative placemaking this past year, working with students at the Youngstown City School District, as well as the YWCA and Purple Cat.

Applying for future appropriations within this academic year: Yes

Contact Person: Daniel Bancroft

Total Number of Members: 60

Ross abstaining.

Recommendation: Josh $1,700 for everything.

Final: $1,700 for everything.

YSUscape

Name of Event: Taste of Youngstown

Event Date: 4/14/2018 Application Date: 3/13/2018

Location: The Soap Gallery, Downtown Youngstown

Total Cost of Event: $495

Number of Members Attending: 200

Description of Event: This will be the fourth Taste of Youngstown that YSUscape has held since our founding in 2014. There will be a variety of food from Youngstown restaurants and raffle basket items from businesses and restaurants throughout the area. Visitors will be able to taste all kinds of dishes from each of the restaurants that plan on donating food. This event is a YSUscape fundraiser, with all of the proceeds going to community projects that YSUscape works on throughout the year. We will also be tying our focus of public art into the event, gaining public feedback for a couple of our projects planned for this summer.

How will this event benefit YSU and the student body: This event will provide the opportunity for YSU students to discover the food scene of Youngstown in one night, in addition to being a great event for students to bring their families to to introduce them to Youngstown. The university and community will also benefit from this through the utilization of the funds raised from this. All of the proceeds from this event will be directly invested into the pedestrian safety of the campus and downtown area, public art projects around the area, and the revitalization of neighborhoods throughout the city.

Itemized Cost: Rental Cost of the Soap Gallery space: $325
Rental Cost for tables and chairs that the Soap Gallery owns: $50
Rental Cost of additional tables and chairs from TR Party Centre: $100
Cost of 120′ of Brown Kraft Paper from Staples for table covers: $20

Will you be charging admission? Yes: $10 for students, $15 for the public

Fundraising: In addition to holding Taste of Youngstown in the past, YSUscape relies on grant funding from the Raymond John Wean Foundation and other funders throughout the local area and throughout the country.

Community Service: YSUscape sends groups of volunteers to YNDC and other community workdays on a regular basis. These groups range from 4 to 30 volunteers.
YSUscape hosts community and neighborhood workdays at least once a season (generally in Wick Park, Crandall Park South, Arlington Heights, and the Mercy Health District). These workdays range from 15 to 40 volunteers, and include neighborhood residents.
YSUscape has received funding from the Raymond John Wean Foundation for the last several years, which is used to fund workdays, community events, and placemaking and public art projects.
YSUscape has emphasized public art and creative placemaking this past year, working with students at the Youngstown City School District, as well as the YWCA and Purple Cat.

Applying for future appropriations within this academic year: Unsure

Contact Person: Daniel Bancroft

Total Number of Members: 60

Recommendations: Justin $500 for student tickets

Final: $500

YSU Urban Gaming Club

Name of Event: 2018 Spring Invitational

Event Date: 4/20/2018-4/21/2018 Application Date: 3/14/2018

Location: Campus Core

Total Cost of Event: $ 300

Number of Members Attending: 80

Description of Event: The spring invitational is a game of Humans vs Zombies (Hvz). HvZ is a large game of tag involving Nerf blasters. The invite is for players who want to play with others form the greater HvZ community and they get to meet students from other schools who they would not have met though any other circumstance.

How will this event benefit YSU and the student body: This event helps bring students together, networking from other universities to bring prospective students from other areas. Helping people who wouldn’t be social create connections with others. Itemized Cost: Crafting Supplies: $50
Materials for Mission: $75
Costumes: $50
Office Materials (Nametags/Lanyards): $25
Props: $100

Will you be charging admission? No

Fundraising: Bakesales

Community Service: We provide team building exercises as well as stress relieving events that are free to attend and open to the public. These events provide students with an alternative to destructive habits such as drinking.

Applying for future appropriations within this academic year: Unsure

Contact Person: Timothy McCall

Total Number of Members: 10

Recommendations:

Final: None because they did not show up.

Minority Education Association

Name of Event: East High School vs. Warren G. Harding High School Poetry Slam

Event Date: 4/28/2018 Application Date: 3/15/2018

Location: Kilcawley Center- Ohio Room

Total Cost of Event: $1,400

Number of Members Attending: 100

Description of Event: The poetry clubs at Warren G. Harding High school and Youngstown East High School are collaborating to bring their students together for a poetry slam. The Minority Education Association decided to partner with the poetry clubs to give their students an opportunity to envision the places they can go using their talent and creativity. The purpose of the poetry slam is to allow students and avenue to express themselves through writing, speaking, and preforming. This opportunity will serve as a learning experience that will allow the students to grow both as students and artist. we hope to make this an unforgettable experience that will excite our students as they build confidence and showcase their talent. Additionally, we hope that the students will conceder competing nationally. We hope this event can be expanded to include more students in the Youngstown-Warren areas with we continue to do it annually. The students from to two competing school districts in which there are many issues related to high poverty and poor outlook on life. The poetry slam will serve as an outlet in a competitive yet safe environment. the reward will motivate students and serve as a reminder that they can use their talent to reach new heights. We are excited and looking forward to this important event! We appreciate and all support relating to our vision. We are inviting the students’ parents to the event and provide food and snacks.

How will this event benefit YSU and the student body: This will benefit YSU and the student body by bringing students and parents to see our campus and experience it first high. This will also let our students be able it interact with high school students in the community and be positive role models for them to look up to.

Itemized Cost: Prizes – $400
Snacks – $1000
Total- $1400
***The event cost may go up depending on if we are required to have police at the event***

Will you be charging admission? No

Fundraising: The advisors of the high school poetry clubs have been doing some fund raisers to help us cover the cost of the event. We have also done a candy bar sell and plan to hold a wine tasting at V.E in Boardman

Community Service: Alta head start Christmas Party, Panerathon

Applying for future appropriations within this academic year: Unsure

Contact Person: Levi Kunselman

Total Number of Members: 55

Recommendation:

Final: No money since they did not show up when Dylan asked them to specifically come.