Kilcawley Center, 1 University Plaza, Youngstown, OH 44505

330-941-3591 ysusga@gmail.com

January 8, 2018 Meeting Minutes

To download an accessible PDF of the minutes, click here.

Student Life:

  1. WELCOME BACK!
  2. Roll Call
    1. Present: Sam Kulifay, Megan Jones, Olivia George, Jenna Roesch, Jaylin Archie, Sara O’Kane
    2. Absent: Nina Fratteroli
  3. Unfinished Business
  4. Old Business
    1. Police Appreciation Day-Tuesday, January 9th
      1. 10 am-who can go?
  • Sam Kulifay, Sara O’Kane, Megan Jones (?)
    1. Meet the Reps – located in lobbies of according college buildings
      1. STEM – going to do something on our own time, STEM dean is too busy to partner with SGA – aiming for the last week of January
      2. CLASS -Thurs. January 18 @ 10am-12pm
      3. WCBA -Wed. January 24th @ 11am-1pm
      4. BCOE – pairing up with the Dean’s Dozen; Wednesday mornings?
      5. HHS – waiting to hear back and see if need alternate plans
      6. CCAC – Mon. January 22 @ 10am-12pm – waiting to confirm
      7. Grad – waiting to confirm
    2. Election
      1. FYE Classes
      2. Coordinate with Dr. Becker
      3. Info-graphics to blackboard, possibly speaking to classes—depends on professors
      4. Long term goal: integrate SGA intro into courses
    3. Marketing Video
      1. Dates, Times
      2. Plans
      3. Jenna contact Kati Hartwig to get the ball rolling
  1. New Business
    1. Federal Frenzy
      1. April 21st, 2018
      2. Activity: bracelet making; applying for appropriations
    2. Student Org. Fair
      1. Wednesday, January 10th
        1. 10am-2pm
        2. Sam, Jenna, Jaylin from 12 – 2 PM; Olivia George back and forth between Greek Life and SGA
        3. Push to get people involved in running to be reps next year!
  2. Ideas/Discussion
  • Open Forum at Republic Pizza plan at next meeting!
  • Funny pictures for FB group
  1. Adjournment

Assessment and Enrichment:

Call to Order: 4:00

  1. Roll Call:
    1. Absent: Kenna Rearick and Faraz Anwar (both excused)
  2. Old Business
  3. New business
    1. Informal questionnaire
      1. New availability for Spring
        1. Complete Doodle: https://doodle.com/poll/vgpadhqxe65f29u7
      2. Suggestions for Spring
        1. Adding Rep. infographics
        2. Accordion binder with all materials prep
    2. Sustainability project
      1. Cup/Tumbler
        1. Joint efforts with: Chartwells and First Year Services
        2. Name? “mYcup”
        3. Send out survey to gauge interest
          1. Cost willing to pay, utilization of water bottle refill stations and/or Chartwells owned places on campus
    3. Parking Survey Results
      1. Comments: Amount of parking & cost
      2. Volunteer to analyze and make a report
    4. Rep Liaison e-mail
      1. Reference Moataz’s email for information
      2. Updates? Concerns?
  4. Ideas/Discussion?
    1. Field trip to the new office space!

Academic Affairs:

    1. Essay Competition Finalization
      1. Judges so far: Angela Messenger and Molly Burdette. Looking for one more
      2. Feb. 8th due date
      3. Awards: $75, $50, $25 book store gift cards
    2. Students Defending Students
      1. Review language
      2. Discussed two options. Option one: Judiciary committee, with entirely different staffing through SGA
      3. Option 2: Or, group outside of SGA through Student Conduct
    3. Mayor Town Hall
      1. February 6th, Tuesday at 5-7pm
      2. Contacted Tito Brown and Carla Baldwin
        1. Waiting on confirmation
        2. Ernie to moderate
        3. Maybe Ohio Room instead of Chestnut Room
        4. Academic affairs to contact professors for forum
  1. Working on developing new ideas for this semester

SGA: Financial Affairs Committee

Meeting Agenda

January 8th, 2018

Opening Remarks/Committee Updates:

  • Attendance
    • Mark
    • Justin
    • Carson
    • Ross
    • Rocco
    • Alexis
      • Absent
        • Josh
        • Blake

Meeting with Organizations:

Dana Guitar Association of YSU

Name of Event: Guest Artist Jazz Masterclass/Concert: Julian Lage

Event Date: 3/12/2018 Application Date: 12/8/2017

Location: Room 2222, Bliss Hall, Dana School of Music, YSU

Total Cost of Event: $1,750

Number of Members Attending: 120

Description of Event: Internationally acclaimed jazz guitarist Julian Lage will be giving a jazz masterclass/concert at YSU. The event will be free and open to all YSU students, faculty, and staff, as well as the general public. It will take place on Monday, March 12, 2018 at 1:30pm-4pm.

How will this event benefit YSU and the student body: Bringing a world-class musician to campus will expose YSU students to music they might not have heard before, performed at a high level of musicianship and virtuosity. Mr. Lage’s masterclass and performance will feature music that will enrich YSU students’ cultural awareness. Concerts like these are a vital part of the performing arts community in the greater Youngstown area.
YSU music students will also have the rare opportunity to play for Julian Lage in a masterclass setting. Such classes are excellent educational opportunities for YSU students, and are also free and open to the public.

Itemized Cost: • Masterclass/concert Fee: $1750
• Total: $1750

Will you be charging admission? No

Fundraising: -We are planning a bake sale.
-We are raising money through a guitar raffle.
-We have undertaken a sponsorship and donation drive this year. We have business sponsors and private donations. We have also received generous support from the Student Government Association of YSU.

Community Service: Participated in recently:
• Last semester and this past summer we gave free recitals in venues such as schools, and retirement facilities and nursing homes (i.e. Saint-Rose Catholic School in Youngstown, Baldwin Whitehall High School in Pittsburgh, Springfield High School, Park Vista Assisted Living, and Windsor House Assisted Living).
What is being planned?
• Our members are planning to play many free concerts and give presentations in local high schools and middle schools, such as Saint-Rose Catholic School in Youngstown, Boardman High School, and Lincoln Park Charter Arts School in Pittsburgh.
• We work to bring in guest artists to the YSU campus. It is part of the DGA’s mission to promote the arts in the greater Youngstown area. Several recent concerts include guest artist recitals by Thomas Viloteau (France), Vladimir Gorbach (Russia), and Ben Monder (guitarist on David Bowie’s last album). All of these concerts were free and open to the public.

Applying for future appropriations within this academic year: No

Contact Person: Angela Buzzacco

Total Number of Members: 18

Received 3,100 so far and this is their last event that needs funding. Have $1,555.00 left.

Recommendations: Carson- $1550 for their fee

Final: The same

Chi Sigma Iota, Eta Chapter

Name of Event: American Counseling Association Conference

Event Date: 4/26/2017 – 4/29/2017 Application Date: 12/10/2017

Location: Atlanta, Georgia

Total Cost of Event: $3,551 $3,640.00

Number of Members Attending: We will present our research on suicide awareness at Youngstown State Unviersity. (4)

Description of Event: The four officers of the our YSU chapter of Chi Sigma Iota will be attending this ACA conference in Atlanta, Georgia, and presenting our research on suicide awareness at Youngstown State University. In preparation for this event, we participated in suicide awareness week, sponsoring and hosting events and administering campus surveys. The event lasts four days total, and our presentation will be on April 29th. The other days attended will be spent participating in other workshops at the conference for purposes of professional development.

How will this event benefit YSU and the student body: We will represent Youngstown State University at this event. Our research also contributes to improving suicide awareness at the university level.

Itemized Cost: Registration: $265.00 x 4 = $1060.00
Hotel Room: $ 171.75 x 4 = $687.00 $916.00
Round Trip Flight: $244.00 x 4= $976.00 $836.00
Meals per Diem: $207.00 x 4 = $828.00 $828.00

Will you be charging admission? No.

Fundraising: 2 bake sales, wine tasting, pepperoni roll sale, T shirt sale, additional bake sales

Community Service: Out of the Darkness walk and fundraiser ($200 raised and 10 participating)
Mental Health Advocacy Day at YSU (10 speakers participating and at least a hundred in attendance)
Speaking to teacher education students about test anxiety and mental health (one participating)
Cards for local nursing homes (6 participating)
Suicide Awareness week at YSU: bake sale, painting of the rock, sidewalk art with students, local news coverage, and speeches (12 participating)

Applying for future appropriations within this academic year: No

Contact Person: Sandra Quotson

Total Number of Members: 46

Provided an Estimated Travel Expense sheet. Some costs have changed so we are going with the new sheet with costs. Means total new cost is $3,640.00.

Recommendations: Carson $2,800 for everything but meals.

Final: The same

Alpha Epsilon Delta/American Medical Student Association

Name of Event: YSU Health Professionals Alumni Dinner

Event Date: 2/23/2018 Application Date: 12/25/2017

Location: Stambaugh Stadium Club

Total Cost of Event: $2,315

Number of Members Attending: 150 current students, 50 professionals

Description of Event:
AED and AMSA will be co-hosting our annual YSU Health Professionals Alumni Dinner at YSU. We will be inviting YSU alumni in various health fields, such as physicians, nurses, physical therapists, pharmacists, and respiratory therapists to interact and network with current YSU students. There will be two keynote speeches and dinner provided at the event, after which we will have a sort of “speed dating” session where YSU students will switch from table to table and talk with different professionals about their experiences at YSU and in their respective fields.

How will this event benefit YSU and the student body: This event will give YSU students interested in pursuing careers in health-related fields the opportunity to talk with individuals that have been to YSU and have entered their respective fields. YSU students will be able to gain a realistic perspective on what they must do in order to be successful both at YSU and after in whatever career field they decide to pursue. In addition to this information, students may also be able to set up shadowing and other experience-related opportunities at this event.

Itemized Cost: Chartwells Catering, pasta buffet: $7 per person x 200 people = $1400
Chartwells Catering, spinach dip w/ tortilla chips: $15 per unit x 12 unites = $180
Chartwells Catering, assorted cookies: $7.25 per dozen x 15 dozen = $109
Walmart, water: $3 per 24-pack x 18 packs = $54
Walmart, pop: $6 per dozen cans x 12 dozen cans = $72
Parking for professionals: $5 per parking voucher x 50 professionals = $250
Estimated cost of YSU police security: $250

Will you be charging admission? Yes, $15

Fundraising: Last semester, AMSA and AED hosted a 5k fundraiser to raise money to donate through Guinathon, which totaled to $1,000. We have participated in bake sales during this fall semester to help defray the cost of the dinner. We plan to continue with bake sales in the spring semester, in addition to selling member t-shirts to raise funds.

Community Service: PAST EVENTS
-5k for Kids during Spring 2017, 20 members participated
-Red Door Cafe each semester since 2014, 10-15 members each time
-Mahoning Valley Rescue Mission during Spring 2017, 10 members participated
FUTURE EVENTS
-Further Red Door Cafe events, in addition to helping St. John’s with a community garden
-Second Harvest Food Bank

Applying for future appropriations within this academic year: No

Contact Person: Anthony Lattanzio

Total Number of Members: 20/60

Is hoping to have a lot more students that will be coming to this event than past years. Not going to be paying admission anymore.

Recommendations: $600 from Chartwells from both orgs

$1,700 from general funds for Walmart, parking and Security

Final: The same

American Marketing Association

Name of Event: Annual Collegiate Conference

Event Date: 4/5/2018- 4/7/2018 4-4-2018/4-7-2018 Application Date: 1/3/2018

Location: New Orleans, Louisiana

Total Cost of Event: $ 9,164.08

Number of Members Attending: 9 students, 1 faculty

Description of Event:
We will be participating in various marketing and sales competitions as well as hearing from industry professionals about careers and cutting edge marketing and sales practices. There will be approximately 1,700 other marketers and undergraduates at this event.

How will this event benefit YSU and the student body: The students attending this conference will experience marketing competitions and hear from industry professionals. This will be a learning experience for the students as well as a resume builder. We hope to win at least one award this year; which later can be bragged about to potential marketing students interested in attending Youngstown State University. The students of American Marketing Association will proudly represent YSU in New Orleans in a professional manor.

Itemized Cost: Plane Ticket $300.00 per person x 9 students = $2,700.00
Hotel $286.59 per room x 3 rooms (6 females, 3 males) = $3,439.08
Registration $215.00 per person x 9 students = $1,935.00
Competitions:
Case Competition $0 per person x 5 students = $0
Website Competition $0 per person x 1 student = $0
ICC Shirt Design $0 per person x 9 students = $0
SABRE Business Stimulation $25.00 per team x 1 team(3 to 6 students per team) = $25.00
Chapter Exhibit $40.00 per team x 1 team (9 students per team) + $500.00 supplies = $540.00
Marketing Strategy Competition $0 per person x 2 students = $0
Perfect Pitch $0 per person x 2 students = $0
Social Impact Video Competition $0 per person x 1 student = $0
AMA Sales Competition $25.00 per person x 1 student = $25.00
Chapter T-Shirt Competition $0 per person x 9 students + $500.00 supplies = $500.00
Total: $9,164.08

Will you be charging admission? No

Fundraising: – We sold candles and raised $510. We hosted a 50/50 at a Phantoms game and raise $124.50. We plan on hosting a restaurant takeover as well as YSU’s Got Talent in the Spring semester.

Community Service: Alzheimer’s Association Walk – We had seven members volunteer for this event. We assisted in setting up the event, handing out food and drinks to participants, and we helped clean afterwards. This was done on behalf of AMA.
Giving Tree – We were given two children to shop for. We spent around $50 on each child. We did this on behalf of AMA with AMA money.
JA in a Day- We had three members participate in JA in a Day on behalf of AMA.

Applying for future appropriations within this academic year: Yes

Contact Person: Logan Skolnick

Total Number of Members: 20

Will be a great way to network. Still in contact with others. Register before February 9th. Many of the competitions are free. Next event is not a very costly event.

Recommendations: Alexis- Half of plane and just three for hotel

Ross- $3,200 for registration and half of plane

Finals: $3,200 for registration and half of plane

SGA: Financial Affairs Committee

Electronic Meeting Agenda

January 17nd, 2018

Organizations for Review:

Pi Sigma Alpha-Alpha Alpha Rho

Name of Event: National Conference

Event Date: 2/16/2018-2/18/2018 Application Date: 1/16/2018

Location: Washington, D.C.

Total Cost of Event: $1,560

Number of Members Attending: 5 YSU Students (3 Presenting)

Description of Event: The Pi Sigma Alpha national conference allows our members to present their political science research and learn and gain insight into other students’ research. It also features professional development seminars and networking opportunities.

How will this event benefit YSU and the student body: This event will benefit the university by allowing our students to bolster the reputation of our political science department. The students will be benefited by an opportunity to further their knowledge and network, potentially increasing their job opportunity prospects.

Itemized Cost:

1 rental minivan= 187.03

Tolls and gas= 52

Parking=50

5 Metro Cards x 20= 100

2 hotel rooms x 2 nights x 100 per room= 400

Total: 789.03

Will you be charging admission? No

Fundraising: We did a bake sale last year, where half of the proceeds went to a charity. We also have applied for awards through the national Pi Sigma Alpha office. We are also planning an apparel sale.

Community Service: We have done a bake sale, where half of the proceeds were donated to the John Lege Society that helps children from war-torn African countries. We also hosted an event last semester to fundraise for Hurricane Harvey relief.

Applying for future appropriations within this academic year: No

Contact Person: Marissa Snyder

Total Number of Members: 27

Men’s Club Lacrosse

Name of Event: Home Game

Event Date: 2/10/2018 Application Date: 1/12/2018

Location: Stambaugh Stadium

Total Cost of Event: $400

Number of Members Attending: 25

Description of Event: First home game of the season against Robert Morris University Club Lacrosse team. Appropriations will be for the referees and athletic trainer needed for the game. Game will be at Stambaugh Stadium at @ 2 pm and game balls and goals are already supplied.

How will this event benefit YSU and the student body: Bringing attention to athletics at YSU and getting local colleges involved in friendly competition at the club level.

Itemized Cost: • Referees @ $100 each X 3 referees = $300
Athletic trainer @ approx $30 an hour X 3 hours = $90

Will you be charging admission? Yes, $7.50; free to YSU Students

Fundraising: Planning on doing a few restaurant takeovers and Chipotle fundraisers

Community Service: We are planning on competing in an event called “Shootout for Solders” to benefit veterans come summer time

Applying for future appropriations within this academic year: Yes

Contact Person: Ricky Koewacich

Total Number of Members: 25

Men’s Club Lacrosse

Name of Event: Home Game #2

Event Date: 2/17/2018 Application Date: 1/12/2018

Location: Stambaugh Stadium

Total Cost of Event: $400

Number of Members Attending: 25

Description of Event: Home game against University of Akron on the 17th of February at 2 pm. Appropriations will be for the referees and athletic trainer that needs to be present for all home games

How will this event benefit YSU and the student body: Bringing attention to athletics in the club sports department and also getting other schools involved with our club sports program

Itemized Cost: Referees @ $100 a game X 3 referees = $300
Athletic trainer @ $30 an hour X 3 hour = $90

Will you be charging admission? $7.50 a person, Free to YSU Students

Fundraising: Restaurant takeovers

Community Service: Shootout for Soldiers

Applying for future appropriations within this academic year: Yes

Contact Person: Ricky Koewacich

Total Number of Members: 25