Kilcawley Center, 1 University Plaza, Youngstown, OH 44505

330-941-3591 ysusga@gmail.com

Agenda for March 31, 2014

Order of Business

  1. Call to Order
  2. Guest Speaker
    1. Brittany Montgomery – Graduate Assistant
  3. Roll Call
  4. Approval of the Minutes & Agenda
  5. Executive Business
    1. President’s Report
    2. Executive Vice President’s Report
    3. VP for Financial Affairs Report
    4. Committee Chair Reports
      1.                                                               i.      Chair of Student Life Report
      2.                                                             ii.      Chair of Academic Affairs Report
      3.                                                           iii.      Chair of University Affairs Report
      4.                                                           iv.      Ad Hoc Committee Report
      5.                                                             v.      Chair of Financial Affairs Report
  6. Unfinished Business
  7. New Business
    1. A Bill (SB S 2014-04)
  8. Gallery Remarks
  9. Advisors’ Remarks
  10. Members’ Remarks
  11. Announcements
  12. Adjournment


President’s Report

–          Campus Safety Update

  • There was an incident at an off campus apartment on Ohio Ave on Friday, March 21st. Police responded to the situation in a timely manner, however no YSU Alert was sent out. I contacted Chief Beshara early last week to find out more regarding this situation, and this is what I found out:
    • Beshara himself did not find out about the incident until Saturday morning. At that time, he made the decision NOT to send out a YSU Alert because 1. A considerable amount of time had passed since the incident and 2. There was no ongoing threat.
    • The YSU supervisor on duty at the time of the incident should have issued/ordered a “Timely Warning”. “Timely Warnings” are triggered by crimes that have already occurred but can represent an ongoing threat. [This would be an email, NOT a text message]  YSU Police has ordered an internal investigation into the supervisor’s actions that evening to discover why a “Timely Warning” was not issued.

–          Penguin Fire Hydrants Update

  • Good news! Better news! And bad news!
    • Good news? We have the OK to repaint hydrants!
    • Better news? YSU Grounds will be providing paint and materials needed for this initiative. (Thanks, Slavens!)
    • Bad news? We need to wait until the weather gets warmer..

–          SOAR updates:

  • Orientation for Fall 2014 freshmen. Student Government Association participates in three sessions throughout the day (Welcome Session, Get Connected Session and Resource Fair).
  • I have had many incoming students approach me at SOAR orientations to tell me that they come from high schools that SGA has visited within the last year. This is a testament to how well high school visits are going- Thank you Alyssa and the Ad Hoc Committee!

–          Meeting with Gary Swegan

  • Michael and I met with Mr. Swegan to talk about enrollment and where YSU stands for Fall 2014 semester.
  • YSU Enrollment Statistics:
    • Top Feeder High Schools (2013): Boardman, 134; Austintown Fitch, 88; Poland, 81; Hubbard, 73; Canfield, 64; Struthers, 64.
    • 95%+ of YSU freshman come from a median distance of 8 miles from campus.
    • 25% of Fall 2014 students came from just SIX high schools (listed above)
    • He is very impressed by our SGA high school visit initiative. More information to come. He will be meeting with Alyssa later this month to discuss our efforts in further detail.

–          Student Concern/Suggestion: Rec Center

  • A student approached me last week, wanting SGA to speak with YSU Campus Rec about a policy for active servicemen and women to get a discount pass or free pass to the rec. This student says that the YMCA gives them two free weeks. This student thinks that a policy like this is something that a “Veteran Friendly” campus like YSU should provide. Thoughts?

–          SGA Elections: April 1st and 2nd online through your YSU Portal

  • Good Luck to all candidates! Don’t forget to spread the word about our Constitutional Amendment change (this WILL be on the ballot!).

 

Executive Vice President’s Report

–          SGA Last Lecture Series: Attorney Ron Slipski

  • April 8th, 3:30pm at Cushwa Auditorium,
  • Facebook event is now up! Please invite your groups, organizations and peers to attend this event.

–          Student Tab: YSU Portal

  • More information will be given at meeting.

–          Kilcawley Printers Update:

  • I met with John Young and Dave Kitt regarding the pay-to-print stations at Kilcawley Center info desk.
  • More information will be given at meeting.

–          Academic Senate Updates: Next meeting April 2nd, 2014 in Debartolo Lecture Hall.

  • Academic Programs Committee Meeting: updates
  • Senate Executive Committee Meeting: updates

–          Academic Standards Committee Meeting

  • Excused Absence Policy Update

 

 

VP for Financial Affairs Report

 

 

 

 

SB S 2014-04

March 31, 2014

A Bill

Making Appropriations for five organization(s)

 

Be it enacted by the Legislative Assembly of the Youngstown State University Student Government Association assembled, That the following sums are appropriated, out of any money in the Appropriations Fund not otherwise appropriated, for the fiscal year ending June 30, 2014, for the activities of student organizations, namely:

 

Section 1: Minority Education Association is appropriated the sum of $256.00 to defray the cost of food and security for the Open Mind Open Mic which will be April 8th, 2014. This event will be held in the Ohio Room. Fifty (50) students are expected to attend.

 

Section 2: Alpha Epsilon Delta is appropriated the sum of $400.00 to defray the cost of catering for the YSU Health Professional Alumni Dinner which will be April 23rd, 2014. This event will be held in the Ohio Room. Fifty (50) people are expected to attend.

 

Section 3: YSU Ultimate is appropriated the sum of $300.00 to cover the cost of the entry fee for the Ohio D-1 Conference Championships which will be April 12th and 13th, 2014. This event will be held in Versailles, Ohio. Seventeen to twenty (17-20) members are expected to attend.

 

Section 4: Pi Mu Epsilon Mathematical Honorary is appropriated the sum of $76.05 to defray the cost of hotel expenses for the MAA Regional Conference which will be April 4th and 5th, 2014. This event will be held in Toledo, Ohio. Ten (10) members are expected to attend.

 

Section 5: Penguin Review is appropriated the sum of $300.00 to defray the cost of food for the Penguin Review 2014 Reading which will be May 7th, 2014. This event will be held at Youngstown State University. Seventy-five or more (75+) people are expected to attend.

 

 

 

Student Life Committee Report Monday, March 24th, 2014

 

Caroline called the meeting to order at 4:03 PM

Taylor took role

Present: Caroline Standohar, Taylor Greathouse, Marie Adams, Samantha Burton, Mary Carchedi, Carolyn Carney, Gabriella Gessler, Justen Vrabel, Rebecca Banks, Kendal Malsch, Kayla Richey

Guests: Catie Carney, elections board, DeAndre Radcliff, Ian Friend, Robert Melczak

Excused Absences: Jennifer Reghetti

Unexcused Absences:

1. New Business-

-SGA service project was briefing talked about, considering working with university affairs and touching up the Pete Fire Hydrants.

-SGA end of the year retreat was tentatively scheduled for April 25th from 5-7pm in either KC or the stadium club. This will include all old and new members.

2. Unfinished Business-

-SGA elections promotions:
à need to promote awareness in the changing bylaws for the voting, maybe make a link connecting to a scan page of the bylaws with the changes highlighted

à need to promote for the debate, the elections using social media, quarter sheets, emails and word of mouth

à Catie and the elections board spoke with the committee for our help in promoting, we talked about personal announcements, Jambar, SGA website, mass emails, poster by wendys and dunkin, maybe professors could offer extra credit, golf cart with megaphone, rookery radio, social media, boards in cushwa and williamson

Announcements

-Ian and Robert talked about their event Aquacade on May 3rd from 10-4 in Beeghley. Contact Ian Friend for more information at 330-568-0423. Solo event is $4 per each event and team registration is $2 per team member per event

-DeAndre had three announcements that sparked lots of conversation:

Student diversity center inside KC room 1027, wants SGA to head this. Caroline told him to contact next years committee due to it won’t be started until the fall anyhow

Demands SGA help on the minorities getting events on campus during late hours for safety of students

One of the organizations he is in has an event every Sunday from 8pm to 12am at warehouse 50, he wants SGA to head the shuttle even though there is already a shuttle going from warehouse 50 to the dorms.

Adjournment

Caroline adjourned the meeting at 5:02PM

 

 

Academic Affairs Report Monday, March 24th, 2014 

  1. Roll Call at 4:06pm
    1. Present: Andriko, Edgell, Howard, Kridler, Lamping, Meditz, Pavlichich, Slavens, Yazvac, Leonard
    1. Absent: None
    2. Excused: None
    3. Guests: Jacob Schriner-Briggs
    1. Scheduling
      1. Kristi Yazvac- Math Department-Talked to Spalsbury about scheduling and he said that the math department schedules around the ‘STEM’ program, specifically Engineering.
      2. Theresa Leonard- Creative arts and communication – Classes in are more of ‘build-your-own’ due to variety in majors
      3. Jordan Edgell–Foreign language -New system is in the making for next year so no comment on
    2. Last Lecture on April 8th
      1. Attorney Slipski won
        1. Currently working on advertising and placement of advertisement
    3. +/- Grades
      1. What are the advantages to having this?
        1. Some of the members of Academic Affairs Committee in Academic senate say that they feel bad giving a student who has a ‘90’ an A while someone that has a ‘96’ has a B.
      2. This is being postponed till next year, however, we will be asking students how they feel about this in the future.
      3. Again, this committee’s overall all consensus is that will hurt the students more than help.
    4. Meeting Adjourned at 4:38pm

 

 

 

University Affairs Report Monday, March 24th, 2014

 

  1. Call to Order
  2. Roll Call
    1. Present: Luke Politsky, Maxwell Gocala, Zachary Hackett, Eric Shehadi, Paige Rassega, Jude Koury, Mariah DeFuria
    2. Not Present: Joseph Mikolay, Alyssa Olmi, Frank George, Andrew Reed
  3. Old Business
    1. Campus Projects

i.      Penguin Fire Hydrants

  1. Thought of making hashtag so it’s more catchy of a campaign
  2. Have students use hashtag to post pictures of hydrants that need redone.
    1. Student Involvement
    2. Test hydrant will be done on hydrant near Kilcawley on Sunday (3-30-14) at 11:30 a.m.

ii.      SGA Garden space cleanup

  1. Took field trip to see garden
  2. To do: mulch, weed, plant flowers, and paint benches
  3. New Business
  4. Announcements
  5. Adjournment

 

 

Financial Affairs Report Monday, February 24th, 2014

Financial Affairs Report Monday, March 24th, 2014

 

Charesse called the meeting to order at 4:03 PM.

 

Members Present: Charesse Hagan, Marissa Mraz, Amanda Sacco, David Tamulonis, James Tancabel, Jordan Brlan, Melissa Wasser, Ashley Orr, Taylor Phillips

 

Members Absent: Marra Cercone

 

Members Excused: n/a

 

Guest(s) in Attendance: n/a

 

4:10 PM

Organization Name: Minority Education Association

Total Number of Members: 16

Contact Person: Ahmed Sutton

Contact Phone Number: 330-774-5694

Contact Email: ajsutton@student.ysu.edu

Advisor: Crystal Hawthorne

Advisor’s Phone Number: 330-941-3270

Advisor’s Email: cmhawthorne@ysu.edu

What fundraising efforts has your organization recently put forth? What is being planned?: January Bake Sale- Beeghly Hall

February- Talent Show

April- Bake Sale

What community service has your organization participated in recently? What is being planned? Please be specific as to how many participate and if it is done on behalf of the organization.: YSEA Upward Bound Christmas Party- December 2013.- Three members volunteered on behalf of the MEA. Volunteers dressed up in costumes and helped conduct activities for the students.

Upward Bound Holiday Dinner Drive- Our organization sent our letters and received four gift cards from Walmart, Giant Eagle, and Bottom Dollar. We had conducted a canned good drive for non-perishable food items and divided the food into four gift wrapped ”present” boxes and provided each box with a card. We conducted a raffle (for fairness) and four students received a ”gift” of a Holiday Dinner.

YSEA Read Across America- March 1st (ten members volunteering)

June 2014-Akron Children’s Hospital Color Run (10 members are currently committed to volunteering.

Name of Event: Open Mind Open Mic

Date of Event: 4-8-2014

Location: Ohio Room

Expected Participation: 50 students

Total Cost of Event: $300

Description of Event: This event will host some of YSU’s poets from diverse backgrounds and cultures in one place. Students will be allowed to bring poetry, spoken word, interpretive performance, and narratives to this event.

How will this event benefit YSU and the student body?: This event will allow students to come together in a setting embracing diversity and open-mindedness. This event seeks to bring cultural awareness, common goals, and literature together to express the need to have a sense of unity on our campus.

Itemized Cost:

Description Amount Requested
Security ~$100.00
12 Pizza (8 slices /variety) $156.00
2 lbs Nacho Chips $5.90
106 oz Cheese Sauce $33.57
Decorations $25.00
   
  Total 326.37

 

Abstentions: n/a

 

AMOUNT RECOMMENDED: $256.00 ($156-CHARTWELLS, $100-SGA) TO DEFRAY THE COST OF SECURITY AND FOOD

 

4:15 PM

Organization Name: Alpha Epsilon Delta Pre-professional Honors Society

Total Number of Members: 70

Contact Person: Joelle Ballone

Contact Phone Number: 330-360-9391

Contact Email: jeballone@student.ysu.edu

Advisor: Dr. Jonathan Caguiat

Advisor’s Phone Number: 330-941-2063

Advisor’s Email: jjcaguiat@ysu.edu

What fundraising efforts has your organization recently put forth? What is being planned?: We are currently in the process of selling Handle’s Gift Cards. We will also be holding a bake sale at Giant Eagle. We plan on holding another bake sale on campus.

What community service has your organization participated in recently? What is being planned? Please be specific as to how many participate and if it is done on behalf of the organization.: Members have volunteered at the Red Door Cafe in August (7 members), and this semester (2 members). We plan on continuing to volunteer at the Red Door Cafe over the next few weeks. We held and volunteered at a Red Cross Blood Drive last semester (18 members), and will be holding another Red Cross Blood Drive March 28th. We will be volunteering with the annual AMSA 5K for Kids in May. We also have planned to volunteer with our annual clothing drive on campus the week after spring break.

Name of Event: YSU Health Professional Alumni Dinner

Date of Event: April 23rd

Location: Ohio Room, Kilcawley Center

Expected Participation: 100

Total Cost of Event: 985

Description of Event: We will be holding a dinner event. YSU alumni who are health professionals will be invited to attend the dinner. All students interested in any type of professional health career are welcome to attend. We will sell tickets for the event on campus months prior to the event. Students will sit at round tables with the invited professionals. All attendees will receive name tags, and a day’s agenda. Tables will be numbered to indicate which professionals can be reached at which tables. The dinner will begin with brief opening statements by a designated student, setting the tone of the event, and announcing the professionals with brief bio’s. This student will explain that the event is designed to allow students to seek the wisdom of the professionals, and gain insight from them which will help them to be successful in pursuit of a professional career. Invited to the dinner will be: 2 medical doctors ( 1 osteopathic and 1 allopathic), 3 medical students, 1 medical resident, 2 Physical Therapists (1 from hospital setting and 1 private practice), 2 physical therapy students, 1 pharmacist, potentially 2/+ pharmacy students (will be invited if enough pre-pharmacy YSU students will be projected to attend) and at least 3 other types of health professionals (such as occupational therapy, or psychology). This event is being planned with the assistance of the YSU Future PT Club, and YSU American Medical Student Association (AMSA). Students of all three organizations have formed a committee to ensure the needs of all pre-professional students will be met in the planning of the event. We plan on starting a collaboration with the Pre-pharmacy club within the next week, and are currently attempting a collaboration with the psychology students. We expect attendance from each of these clubs at the event. There will be two 20 minute talks given by professionals at the dinner to the students, while dinner has been served. In these talks, professionals will talk about their journey’s from YSU into professional practice. After these two lecture talks, short table sessions will be planned for the rest of the event. Students can stay for as many as they would like. These will run in 10-15 min blocks, and each table will have a different professional either talking about or answering students questions about a different topic of interest. While students and professionals are not participating in these sessions, students can freely mingle with the professionals. Our goal is to create an interactive environment for the students.

How will this event benefit YSU and the student body?: Students will benefit from the wisdom of professionals, and learn from their talks and stories. We hope this event inspires student success toward professional careers. Also, hearing from health professionals outside of student’s profession may be beneficial in expanding their knowledge of professional practice in general. Students may learn about topics and questions in their profession they had not currently thought about. Also, students can form connections with the professionals, assisting them with future shadowing and internship opportunity. We also hope to hold this event annually in the future, and that this will create a beneficial collaboration amongst students and alumni.

Itemized Cost:

Description Amount Requested
Catering- Chartwell’s Catering Buffet 750
Kilcawley Room- after hours charge 50
Sign to hang at the Welcome Table with the Event Name 50
Printed Agendas 50
Name tags for students and professionals 40
Invitations and Thank-you’s to mail to Professionals 30
Printed tickets to sell 15
   
  Total 985

 

Abstentions: n/a

 

AMOUNT RECOMMENDED: $400.00 (CHARTWELLS) TO DEFRAY THE COST OF CATERING

 

4:20 PM

Organization Name: YSU Ultimate

Total Number of Members: 35

Contact Person: Macayla Macklin

Contact Phone Number: 330-853-6480

Contact Email: macayla326@gmail.com

Advisor: Bill Buckler

Advisor’s Phone Number: 330-941-1801

Advisor’s Email: wrbuckler@ysu.edu

What fundraising efforts has your organization recently put forth? What is being planned?: Jersey sales

What community service has your organization participated in recently? What is being planned? Please be specific as to how many participate and if it is done on behalf of the organization.: New Waterford area first harvest food drives. Poland relay for life

Name of Event: Ohio D-1 Conference Championships

Date of Event: April 12th 13th

Location: Versailles, OH

Expected Participation: 17-20

Total Cost of Event: $500

Description of Event: State of Ohio D-1 Conference Championships to determine what teams will compete in regional competition.

How will this event benefit YSU and the student body?: Keep students engaged and active with other classmates as well as students from schools all over Ohio.

Itemized Cost:

Description Amount Requested
Entry fee $300
lodging $200
   
  Total $500

 

Abstentions: n/a

 

AMOUNT RECOMMENDED: $300.00 TO COVER THE COST OF THE ENTRY FEE

 

4:25 PM

Organization Name: PME Mathematical Honorary

Total Number of Members: 45

Contact Person: Ashley Orr

Contact Phone Number: 330-509-1351

Contact Email: aorr@student.ysu.edu

Advisor: Dr. Angela Spalsbury, Dr. George Yates, Dr. Wakefield

Advisor’s Phone Number: 216-701-2642(Dr. S)

Advisor’s Email: aspalsbury@gmail.com

What fundraising efforts has your organization recently put forth? What is being planned?: Currently PME is fundraising by selling coffee and Gorant chocolate bars in the Math department. The honorary also sells YSU Math Department t-shirts at their events, such as Mathfest. Sponsorship of an American Red Cross Blood Drive occurs once a semester.

What community service has your organization participated in recently? What is being planned? Please be specific as to how many participate and if it is done on behalf of the organization.: All PME members participate in community service events hosted by the honorary! Each year PME hosts Mathfest, a math festival for high school students that includes informational sessions, talks, and activities that work to recruit students to YSU and to STEM majors! Likewise, Sonia Kovalevsky Day is also hosted in part by PME, this event advocates for woman in mathematics and focuses on encouraging high school girls from the area. Members volunteer by working the sessions and planning the day. Another volunteer project for this year is a Math Mentoring program with West Boulevard Elementary in Boardman. Members volunteer tutor the elementary students during the school day!

Name of Event: MAA Regional Conference

Date of Event: April 4th and 5th

Location: Toledo, Ohio

Expected Participation: 10 Student Presentors

Total Cost of Event: 700

Description of Event: PME members will be presenting research which they have completed this year at the annual regional conference at the University of Toledo. In addition to presenting, there will be keynote mathematicians lecturing and a multitude of other students presenting on all areas of mathematics.

How will this event benefit YSU and the student body?: These students will represent YSU and promote the STEM College and the mathematics department. Additionally attendance to this conference may give the students ideas for their future research!

Itemized Cost:

Description Amount Requested
Hotel Expenses: 4 Rooms $76.05 *4= $304.20
Transportation- Gas Covered by fundrasing
YSU Van Rental Covered by fundraising
Registration Covered by PME account
Food Attendees Responsibility
   
  Total 304.20

 

Abstentions: Marissa Mraz, Ashley Orr, Jimmy Tancabel

 

AMOUNT RECOMMENDED: $76.05 TO DEFRAY THE COST OF HOTEL EXPENSES

 

4:30 PM

Organization Name: Penguin Review

Total Number of Members: 8

Contact Person: Tom Pugh

Contact Phone Number: 330-881-2361

Contact Email: tapugh@student.ysu.edu

Advisor: Tiffany Anderson

Advisor’s Phone Number: 330.941.3419

Advisor’s Email: tmanderson03@ysu.edu

What fundraising efforts has your organization recently put forth? What is being planned?: During the fall semester 2013, we held a bake sale in DeBartolo.

On March 26th and 27th, we are holding another bake sale.

What community service has your organization participated in recently? What is being planned? Please be specific as to how many participate and if it is done on behalf of the organization.: We are planning to have a poetry reading open to the community to promote literacy and cultural awareness.

We are donating books to the Public Library of Youngstown

Name of Event: Penguin Review 2014 Reading

Date of Event: May 7th, 2014

Location: Youngstown State

Expected Participation: 75 +

Total Cost of Event: $500.00

Description of Event: Authors who are published in this year’s Penguin Review will have the opportunity to read an excerpt of what they have written. Artists that have been published by Penguin Review will have the opportunity to display their artwork.

How will this event benefit YSU and the student body?: This will give recognition to the student writers and artists that have been published in this year’s Penguin Review. This will help support both the writing and artistic communities at Youngstown State University.

Itemized Cost:

Description Amount Requested
Food $400.00 +
Plates & Silverware $100.00
   
  Total $500.00

 

Abstentions: n/a

 

AMOUNT RECOMMENDED: $300.00 TO DEFRAY THE COST OF FOOD

 

 

Voting Procedures

 

Charesse adjourned the meeting at 4:43 PM.

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