Kilcawley Center, 1 University Plaza, Youngstown, OH 44505

330-941-3591 ysusga@gmail.com

Agenda for August 23, 2010

Order of Business

  1. Call to Order
  2. President’s Welcome
  3. Speakers
    1. Dr. Cynthia E. Anderson, President, Youngstown State University
    2. Mr. Scott Schulick, Chairman, YSU Board of Trustees
    3. Mr. Jack Fahey, Interim Vice President for Student Affairs and Ombudsperson
    4. Dr. Chester (Chet) Cooper, SGA Advisor
  4. Food & Introductions
  5. Roll Call
  6. Approval of the Minutes & Agenda
  7. Executive Business
    1. President’s Report
    2. Executive Vice-President’s Report
    3. Vice President for Student Life’s Report
    4. Vice President for University Affairs’ Report
  8. Unfinished Business
  9. New Business
    1. A Bill (SB F 2010-01) SGA Budget
    2. Election of Committee Chairs
      1. Chair: Academic Affairs
      2. Chair: Financial Affairs
      3. Chair: Student Life
      4. Chair: University Affairs
  10. Gallery Remarks
  11. Advisors’ and Members’ Remarks
  12. Announcements
  13. Adjournment

President’s Report:

Office Renovation

Steve and I have been working diligently throughout the summer to renovate the Student Government office. We replaced damaged furniture and reconditioned old furniture. Although we worked hard, this could not have been possible without the help and guidance of Mr. Matthew Novotny. Mr. Novotny not only donated a television for our office, he also graciously contributed to the repainting of our office and cleaning of our office carpet. Mr. Novotny and his staff also put us in contact with other individuals who assisted in the completion of our renovation.

Please take the time to visit your new office! And find your mailbox!

Parking

Steve and I met with Danny O’Connell, Director of Support Services, this summer. Among things we discussed were the parking deck, the construction of new lots, and expanding the shuttle system. Danny was kind enough to discuss future transportation plans. Since spring, his department paved a new university-owned parking lot for student use next to The Youngstown Historical Center of Industry & Labor. He also stressed his concern for student safety on campus and was eager in finding out if we, as Student Government, can aid his department in finding the best transportation solutions for Youngstown State University students.

Furthermore, Danny will be seating individuals on a university Transportation Committee and has asked Student Government to select several student representatives to serve on the committee. Once the committee is formed, we will appoint representatives to fill those seats.

SGA Budget

Due to miscommunication between the Board of Trustees and Student Government Association during the transitionary period, the SGA Appropriations Budget and Restructuralization Project was tabled by the Board of Trustees. In other words, this means that it will not be looked at until next year, when the Board of Trustees reconvenes to approve the Youngstown State University’s budget for fiscal year 2012.

Meal Plan

Over the summer, I met with Christy Cameron, Assistant Director for Recruitment and Meal Plans (Housing and Residence Life) to discuss changes in the meal plan that would affect not only on-campus residents, but also meal plans for “anyone.” One major change was the elimination of “Bonus Points.” Instead of receiving “Bonus Points & Pete’s Points,” students are allotted one lump sum of “Pet’s Points,” which can be used at locations, such as, Arby’s, Peaberry’s, YSU Bookstore C-Store, and Kilcawley Candy Counter, instead of Sodexo Dining Areas exclusively. Also, Cash Equivalency, amounts for each meal “swipe,” increased for each individual meal (breakfast, lunch, dinner).

Student Organizations

Because of Zach Brown’s conservative spending last year, Steve and I were able to give back to the student organizations on campus. For those of you who don’t know, Kilcawley Center is home to twenty-two (22) student organizations. Each of these offices house approximately two (2) organizations. With that being said, these organizations were in need of supplies to conduct routine business. If you are in any of these organizations, please give a BIG thanks to Carrie Anderson and Greg Gulas when you see them. They were a contributing factoring in ordering these supplies.

Strategic Planning Committee

This summer, I was asked by President Cynthia E. Anderson to serve on the Strategic Planning Committee. President Anderson convened a 41-member committee to help develop a strategic plan for the university leading to the year 2020. The Strategic Planning Committee consists of YSU Trustees, faculty, administrators, staff, students, and members of the community. As President Anderson stated, “This (strategic planning) process will provide our university community, as well as our surrounding community partners, the opportunity to consider broad issues of institutional directions, to develop goals and priorities, and to subject their priorities to open discussion, evaluation, and debate.” There will be focus on four (4) sub-committees:

  1. Student Success
  2. Urban Research
  3. Regional Impact
  4. University Vitality

These are also known as “cornerstones.” I am currently serving on the Student Success sub-committee, under Mr. Jack Fahey, Chair.

Lastly, there is a fifth (5) sub-committee in charge of communicating each committee’s work. This group is led by Dr. Adam C. Earnheardt, Chair, and is concerned mainly with “transparency.” Dr. Earnheardt is also in charge of “Rookery Radio.” If you recall, last year SGA presented YSU’s Communications Department with a $750.00 check at the YSU Annual Awards Banquet.

Kilcawley Center Renovation Advisory Committee

On July 15th, 2010, I was asked by Matt Novotny, Executive Director, Student Services, to be a part of the Kilcawley Center Renovation Advisory Committee. As you may know, Kilcawley Center is scheduled to begin a major renovation in May of 2011. WTW Architects is currently developing concepts for the project. Members were asked to be on the committee because Mr. Novotny felt that it is important to have members who are part of the Kilcawley community—and he believes those individuals input will help make better decisions about the future of our facility. Students and staff make up this group—so that they (Kilcawley Staff, Architects, etc.) can get many perspectives on what designs and features will make this a vital student center that serves us all.

Executive Vice-President’s Report:

Media & Academic Computing

Gary Davenport, Andrew Smith and I met with Mr. Michael Hrishenko, Interim Executive Director of Technology Services, over the summer. In this meeting, we moved to continue dialogue with Media & Academic Computing over various campus technology issues, provide a student perspective with regard to technology use on campus, and explore ways that Student Government and Media & Academic Computing can work together to improve the technology experience for Youngstown State University students. Among the concerns discussed were campus e-mail services, a rollout of Windows 7 and Office 2010 over the next few years, the success of Media & Academic Computing’s standardized computer purchase options available via eCUBE, and the potential standardization of printer purchases, partly to ensure that all future University printer purchases include automatic duplexing support. With that, Student Government would like to see departments across the campus encouraged to save paper (and money) by using duplexed (two-sided) printing whenever possible.

Electronic Storage Transition

For many years, Student Government Association administrations have stated their desire to move internal files and contact information to electronic formats to improve communication and centralize data for easier transitions from year-to-year. This summer, Student Government began the process of making this move by scanning hundreds of paper documents, copying over five gigabyte of data from compact disc, and instituting a policy that places all copies of stamped fliers into electronic storage rather than a paper file. This change will reduce the cost of operating Student Government and lessen our consumption of paper and toner, which serves to benefit the environment, as well as our budget.

SB F 2010-01 – McIntyre, Meditz, Mesik

A BILL

Making appropriations for the operation of

Student Government Association for the fiscal year 2011

Be it enacted by the Legislative Assembly of the Youngstown State University Student Government Association assembled, That the following sums are appropriated, out of any money in the Office Fund not otherwise appropriated, for the fiscal year ending June 30, 2010, for Student Government Association Activities, and the same shall constitute the budget required pursuant section 2, Article IX of the Constitution, namely:

Section 1: Budget of the Student Government Association

Sec. 100. OFFICE/INTERNAL AFFAIRS. -For expenses incurred for the administration of the SGA office, for meetings, and for general expenses associated with operating SGA.

Student Office Assistants $11,795.00 $11,795.00
Task Based Stipends $44,998.00 $44,998.00
Telephone $453.00 $453.00
Misc. Office Expenses $8,092.00 $8,092.00
Awards and Gifts $485.00 $485.00
SGA Functions $1,675.00 $1,675.00

Item 100-01 includes OPERS fringe benefits for the student office assistants.

Sec. 200. OUTREACH. –For expenses incurred to promote the activities of SGA, or to otherwise connect with the student body.

Advertising/ Publications $3,398.00 $3,398.00
SGA Events $3,122.00 $3,122.00

Representatives may request, through the Vice President for Financial Affairs, to access funds that could be allotted for representative use.

Sec. 300. SPONSORSHIP. –For expenses incurred to sponsor or otherwise facilitate campus or community programs not initiated by SGA.

SGA Sponsorship of Events $4,078.00 $4,078.00

Questions of Student Government Associations sponsorship foregoing Item 300-01 shall be posed to the Legislative Assembly by the Executive Committee but shall not be subject to this amendment.

 

Sec. 400. EXTERNAL AFFAIRS. –For expenses incurred to travel for the purpose of External Affairs initiatives, including but not limited to trips to other Universities or lobbying trips.

Travel $0.00 $0.00

Section 2. Administration of Funds. -Funds shall be administered by the President and the officials designated in this Act and the President, in accordance with this Act and section 3, Article IX of the Constitution.

Section 3. Reporting. -The Vice President for Financial Affairs shall report to the Legislative Assembly in writing on not less than a monthly basis on non-personnel-related expenditures by budgeted line-item.

Section 4. Amendments. –The President, through the Vice President for Financial Affairs, may propose amendments to the budget to the Legislative Assembly for its approval. Amendments may be necessary when an Item’s purpose has expired and money still exists within that Item, or for other reasons.

Section 5. Effective Date. –This Act shall govern all transactions occurring immediately following its adoption and prior to the date of the last meeting of the Legislative Assembly in the academic year 2009.

Section 6. Repeals. –All prior temporary spending measures shall be incorporated into this Act into Items as appropriate.

Budget Overview
Total Funds Budget Total Expended Balance Total Unexpended Funds
$85,881.92 $78,096.00 $0.00 $78,096.00 $78,096.00
Itemized Budget
Office/Internal Affairs Budget Expended Balance
Student Office Assistants $11,795.00 $11,795.00
Task Based Stipends $44,998.00 $44,998.00
Telephone $453.00 $453.00
Misc. Office Expenses $8,092.00 $8,092.00
Awards and Gifts $485.00 $485.00
SGA Functions $1,675.00 $1,675.00
Totals $67,498.00 $0.00 $67,498.00
Outreach Budget Expended Balance
Advertising/ Publications $3,398.00 $3,398.00
SGA Events $3,122.00 $3,122.00
Totals $6,520.00 $0.00 $6,520.00
Sponsorship Budget Expended Balance
SGA Sponsorship of Events $4,078.00 $4,078.00
Totals $4,078.00 $0.00 $4,078.00
External Affairs Budget Expended Balance
Travel $0.00 $0.00
Totals $0.00 $0.00 $0.00

SB F 2010-01 – McIntyre, Meditz, Mesik